Boutique Law Firm Operations Manager

Law firm; Philadelphia (Philadelphia County); On-site; USD 80,000 - 100,000; Full time

Job summary

[Client Law Firm] is expanding its team by adding an Office Manager. The position requires at least 5 years’ experience in a law firm setting and oversight of administrative and HR functions.

The role involves managing staff, facilities, and internal communications, while collaborating with leadership on office-related decisions. Strong IT skills and proficiency with MS Office are essential.

Qualifications

• Bachelor’s degree and five or more years of law firm office management experience.
• Experience managing others, including workload direction, performance management, training, staffing, and recruitment.
• Strong working knowledge of IT-related issues.
• Proficiency with Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
• Excellent oral and written communication skills.
• Ability to manage multiple tasks simultaneously.
• Experience with iManage, Zoom Rooms, and Timeslips is considered a plus.

Responsibilities

• Managing legal and administrative staff and ensuring appropriate administrative coverage.
• Handling human resources responsibilities.
• Overseeing facilities and office operations.
• Supporting internal communications.
• Partnering with the Managing Member, Hiring Member, Controller, and IT Manager on office-related issues.
• Taking on additional firm responsibilities based on skills, knowledge, experience, and available work capacity.

Skills

People management

Communication

Multitasking

IT knowledge

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Outlook

iManage

Zoom Rooms

Timeslips

Job description

[Client Law Firm] is expanding its team by adding an Office Manager. The position requires at least 5 years’ experience in a law firm setting and oversight of administrative and HR functions.

The role involves managing staff, facilities, and internal communications, while collaborating with leadership on office-related decisions. Strong IT skills and proficiency with MS Office are essential.