BOOKKEEPING & ADMINISTRATIVE ASSISTANT

Polymer Science, Inc.; Monticello (IN); Presencial; USD 25.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid holidays

Medical

401K

Dental

Vision

Vacation

Sick leave

Descripción de la vacante

Polymer Science, Inc. in Monticello, IN seeks a Bookkeeping & Administrative Assistant to support front office operations and accounting duties in a full-time role. You will greet visitors, handle calls, manage documents, and assist with front desk, AP/AR, and monthly reporting tasks.

The position also involves data entry, scheduling, mail processing, and cross-departmental event support to ensure smooth daily operations.

Formación

• Strong communication, customer service, and front-office etiquette.
• Basic bookkeeping, reconciliations, and financial recordkeeping.
• Proficient in Microsoft Office; accounting software experience preferred.
• Ability to manage multiple tasks and meet deadlines.
• Confidential handling of sensitive information.
• Experience in manufacturing or production environments is beneficial.
• Prior front office, administrative, or accounting clerk roles preferred.
• Experience with cash handling, AP/AR, or customer billing preferred.

Responsabilidades

• Greeting visitors and maintaining a welcoming lobby.
• Answering, screening, and routing calls.
• Coordinating front desk operations and supplies.
• Drafting letters, memos, and reports.
• Entering and maintaining data across systems.
• Sorting and distributing mail.
• Scheduling calendars and meetings.
• Posting vouchers, cash, checks, and electronic payments.
• Processing customer payments and daily deposits.
• Reconciling accounts and resolving discrepancies.
• AP/AR support and vendor communication.
• Maintaining organized financial files and monthly reporting.
• Providing cross-departmental support and assisting with events.
• On-site event support and logistics for internal events.
• Occasional local errands to support operations.

Conocimientos

Office professionalism

Accounting fundamentals

Technical proficiency

Organization & accuracy

Confidentiality

Manufacturing familiarity

Front office experience

Cash handling

Educación

Accounting software knowledge

Herramientas

Microsoft Office

Accounting software

Descripción del empleo

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

BOOKKEEPING & ADMINISTRATIVE ASSISTANT

Accounting Full Time Monticello, IN, US

3 days ago Requisition ID: 1005

BOOKKEEPING & ADMINISTRATIVE ASSISTANT

Company Description:

Polymer Science, Inc. is a contract manufacturer specializing in the design and manufacture of coatings for the electronic, medical and pharmaceutical industries. Established in 1998 in Monticello, Indiana, Polymer Science has grown into an international company having facilities in the US and Asia. We strive to partner with our customers to provide innovative ideas, quality products and exceptional service at competitive prices.

Responsibilities:

Front Office & Reception

• Visitor reception - Greet and assist customers, vendors, and guests; maintain a clean and organized lobby.


• Call handling - Answer, screen, and route incoming calls promptly and professionally.


• Front desk coordination - Maintain office supplies, forms, and informational materials; support daily office flow.

Administrative & Clerical Support

• Document preparation - Draft letters, memos, reports, and internal communications.


• Recordkeeping - Enter and maintain accurate data across office and accounting systems.


• Mail processing - Sort, distribute, and prepare incoming and outgoing mail.


• Scheduling support - Assist with calendars, appointments, and meeting coordination.


• Transaction posting - Record vouchers, cash, checks, and electronic payments.


• Customer payment processing - Process payments and prepare daily deposit reports.


• Account reconciliations - Verify accuracy of financial entries and resolve discrepancies.


• AP/AR support - Assist with invoice entry, vendor communication, and customer billing.


• Financial documentation - Maintain organized financial files and support monthly reporting.


• Miscellaneous departmental assistance - Provide general support to production, HR, accounting, and leadership teams as needed.


• Event preparation - Assist with planning, setup, and administrative tasks for company events, employee functions, and departmental activities.


• Logistics coordination - Help prepare materials, signage, forms, schedules, and communication pieces for internal events.


• On-site support - Offer day-of assistance such as greeting attendees, distributing materials, and coordinating with internal stakeholders.


• Errand runs - Complete occasional local errands such as post office deliveries, bank runs and miscellaneous supply procurement to support operational and event needs.

Accounting & Financial Support

• Transaction posting - Record vouchers, cash, checks, and electronic payments.


• Customer payment processing - Process payments and prepare daily deposit reports.


• Account reconciliations - Verify accuracy of financial entries and resolve discrepancies.


• AP/AR support - Assist with invoice entry, vendor communication, and customer billing.


• Financial documentation - Maintain organized financial files and support monthly reporting.

Cross-Departmental & Event Support

• Miscellaneous departmental assistance - Provide general support to production, HR, accounting, and leadership teams as needed.


• Event preparation - Assist with planning, setup, and administrative tasks for company events, employee functions, and departmental activities.


• Logistics coordination - Help prepare materials, signage, forms, schedules, and communication pieces for internal events.


• On-site support - Offer day-of assistance such as greeting attendees, distributing materials, and coordinating with internal stakeholders.


• Errand runs - Complete occasional local errands such as post office deliveries, bank runs and miscellaneous supply procurement to support operational and event needs.

Experience and Skills:

• Office professionalism - Strong communication, customer service, and front-office etiquette.


• Accounting fundamentals - Basic knowledge of bookkeeping, reconciliations, and financial recordkeeping.


• Technical proficiency - Skilled in Microsoft Office; experience with accounting software preferred.


• Organization & accuracy - Ability to manage multiple tasks, maintain precise records, and meet deadlines.


• Confidentiality - Commitment to protecting sensitive financial and personnel information.


• Familiarity with manufacturing or production environments is beneficial.


• Prior experience in front office, administrative, or accounting clerk roles – preferred.


• Experience with cash handling, AP/AR, or customer billing – preferred.

Compensation: Competitive pay and bonus package

Schedule: Monday through Friday, 40 hours per week

Benefits: Paid Holidays, Medical, 401K, Dental, Vision, Employee Life and Disability, Vacation, Sick Leave/Personal Time

Monday - Thursday: 7am-4pm, Friday: 7am-1:30pm