Bookkeeping & Admin Clerk

associacareers; Chantilly (VA); On-site; USD 22,000 - 23,000; Full time

Job summary

associacareers in Chantilly, VA is seeking an Entry Level Accountant to perform day-to-day accounting tasks for multiple community associations, handling AP, AR, billing, and collections.

The role emphasizes accuracy, timely processing, and teamwork; requires 1+ year of bookkeeping experience, MS Office proficiency, and strong communication.

Qualifications

• 1+ year of entry level bookkeeping experience (AP, AR, billing, collections).
• High School Diploma or GED required.
• Knowledge of accounting principles, practices, and procedures.

Responsibilities

• Post checks and process daily transactions.
• Fill out Financial Update forms and Resale Package forms.
• Answer phone calls and respond to emails.
• Process of NSF chargebacks and letters to homeowners.
• Monthly reconciliations and adjustments for late fees.
• Review and maintain exhibit status and related letters.

Skills

Bookkeeping experience

Analytical skills

Microsoft Office proficiency

Attention to detail

Time management

Education

High School Diploma or GED

Tools

Tops Software

MS Office

Job description

This is an Entry Level position that has the primary responsibility of performing day to day accounting tasks for multiple community associations.

REQUIREMENTS: 1+ year of entry level bookkeeping experience (AP, AR, billing, collections).

Essential Duties and Responsibilities

Daily:

• Post checks
• Fill out Financial Update forms
• Fill out Resale Package forms
• Answer phone calls
• Respond to e-mails
• Settlements
• Resales/New Sales
• Foreclosure/Bankruptcies
• Ownership changes
• Ordering individual coupons
• Temporary/Coupon Books
• Address changes
• Process of NSF chargebacks and letters to homeowners
• Adjusts accounts based on late fees and misapplied payments
• Batch A/R and Miscellaneous Deposits
• Reimbursable back to CMC
• All copies, faxes, scans, hand processed checks, settlements, etc.

Weekly:

• Lockbox (processing center at bank)
• Exception Checks -- date stamped date received at bank and distributed to appropriate bookkeeper
• Correspondence -- date stamped date received at bank and distributed to appropriate bookkeeper

Monthly:

• VA Deferred over 45 days, apply to homeowners' accounts and CMC's reimbursable
• VA Deferred -- Resale Packages and Financial Updates
• Friendly Reminders
• Depending on Association's cutoff
• Adjust accounts for late fee waivers for new owners
• Review for accounts that are at Exhibit B status
• Exhibit B - Certified Letter prior to accounts being overturned to Attorney
• Monthly Lead Sheets
• Information that ties together all adjustments, charges, credits, etc. that occurred throughout the month
• Review for errors

Other duties as requested.

Pay rate: $16-$17 an hour.

• High School Diploma or GED Required.
• 1+ year of directly related or closely related experience.
• Prior accounting and reconciliation experience is preferred.
• Analytical skills to evaluate, prioritize, and categorize data in various forms and formats.
• Perform calculations and analysis used in basic accounting.
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level. Experience using Tops Software is a plus.
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.

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