Bookkeeper - Technology Department

Wilson County Schools, TN; Lebanon (TN); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Low-cost insurance

Retirement plan

Paid time off

Paid holidays

District health clinics access

Job summary

Wilson County Schools is seeking a qualified accounting professional for the Technology Department in Lebanon, TN. The role covers bookkeeping, budget monitoring, inventory tracking and related clerical duties in compliance with applicable regulations.

The position requires at least three years of accounting experience, strong Microsoft Office skills, and excellent communication. It is a full-time, 12-month role with benefits and an hourly starting rate.

Qualifications

• Post-secondary degree in finance or accounting preferred.
• High school education or GED required.
• Accounting coursework.
• At least three years of accounting experience.
• Working knowledge of Microsoft Office.
• Excellent written and verbal communication skills and attention to detail.
• Excellent customer service skills.

Responsibilities

• Maintain a complete set of records of all financial transactions for the Technology Department.
• Process vendor payments, verify prices, dates, discounts and terms.
• Verify order accuracy, receipts, and payments before distribution to schools/departments.
• Prepare and maintain contract and payment-related files as needed.
• Cooperate with district staff, bookkeepers and administration.
• Greet and provide information; create correspondence for finances.

Skills

Accounting experience

Communication skills

Customer service

Attention to detail

Education

Post-secondary degree in finance or accounting (preferred)

High school diploma or GED (required)

Accounting coursework

Tools

Microsoft Office

Job description

Job Description

Wilson County School District Technology - Lebanon, Tennessee Open in Google Maps

This job is also posted in Wilson County Schools, TN

Starting Date: To Be Determined

QUALIFICATIONS

• Post-secondary degree in finance or accounting preferred.Holds not less than a high school education or general equivalency diploma (GED);
• Has accounting coursework (preferably college-level);
• Possesses a basic understanding of generally accepted accounting procedures;
• Has atleast three (3) years of experience in the field of accounting so that with appropriate training assigned duties may be carried out;
• Possesses working knowledge of Microsoft office and related software;
• Possesses excellent written and verbal communication skills, and attention to detail; and
• Possesses excellent customer service skills.

JOB GOAL

The goal of this position is to be responsible for bookkeeping, monitoring, and tracking budgets, inventory, scheduling, and other clerical duties of the Technology Department in accordance with federal, state, and local guidelines.

ESSENTIAL FUNCTIONS

• Maintains a complete and systematic set of records of all financial transactions of the Technology Department;
• Processes vendor requests for payments, checks prices, and verifies scheduled dates, discounts, and shipping terms;
• Receives and verifies order accuracy, receipts, and payments of school-level technology purchases before distributing to schools/departments;
• Prepare and maintain files of contracts and Guarantee of Payments as needed for technology services;
• Cooperates with district staff, school-level bookkeepers, and administration;
• Gives a variety of information utilizing knowledge of programs and procedures; creates correspondence for administrative staff dealing with finances.
• Pays invoices by verifying transaction information, scheduling and preparing disbursements, and obtaining authorization of payment;
• Issues purchase orders, verifies and pays invoices, mails out payments, and organizes accounting files;
• Resolves account discrepancies by investigating documentation and issuing stop payments, payments, or adjustments;
• Maintains and balances subsidiary accounts by verifying, allocating, and posting transactions and reconciling entries;
• Reviews and verifies all contracted services requests;
• Directs and maintains comprehensive inventory duties, including managing asset tags and completing fixed asset information for all inventoried technology equipment;
• Maintains an ongoing, accurate log of inventory for all equipment purchased and oversees a capital expenditures record;
• Executes the purchasing of devices that connect to the district network, ensuring alignment with Wilson County Schools' technology standards;
• Manages the billing process to individual schools for lost or broken devices, tracking payments and device replacements;
• Processes information using a variety of computer-driven word processing, spreadsheet, and file maintenance programs. Work includes assimilating information from a variety of sources to compose letters, generate reports, and provide informational data;
• Prepares financial statements and cost reports to monitor the financial status of the department;
• Complies with federal, state, and local legal requirements;
• Prepares required reports;
• Keeps financial information confidential;
• Attends work regularly and on time;
• Assumes responsibility for knowing and following all safety rules and proper procedures; and
• Performs other duties as requested.

This is a full-time, 12-month position with insurance and retirement benefits. Pay will be determined by comparable work experience and placement on Grade 10.1 of the Hourly Classified Salary Schedule. Starting rate of pay will be no less than $22.29 per hour.

Other benefits include:

• Low-cost medical, dental, and life insurance for the employee
• Dependent options available through payroll deduction
• Vision insurance options
• Supplemental insurance options
• Free access to district health clinics for those enrolled in insurance
• Employer-funded retirement in the State retirement plan
• Paid time off (per year): Sick leave - 10 days, Personal leave - 4 days, Vacation leave - 12 days, and Bereavement leave - 3 days
• Paid holidays

Position Type: Full-Time

Job Requirements

• At least 3 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Brandon Cook , Supervisor
• Technology
• Email: [e-mail]