Bookkeeper & Senior Administrative Coordinator

Fulton County Schools; Atlanta (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

Fulton County Schools is seeking a Professional Assistant III to support the head of a major function area across schools, instructional, and operational departments. The role includes handling high-level clerical tasks, budget reconciliation in SAP, and coordinating meetings and communications.

The incumbent will manage calendars, process SAP data (payroll, purchasing, invoices), and monitor office supplies while maintaining confidentiality.

Qualifications

• High School Diploma or GED required.
• Minimum of 5 years clerical/administrative experience.
• Experience with SAP or other major Enterprise system preferred.
• Proficient in Microsoft Office; ability to handle confidential information.

Responsibilities

• Maintains the departmental calendar including official business, meetings, conferences, and events.
• Processes data in SAP for employee data, payroll, purchasing, invoices and budget information.
• Answers telephone courteously and resolves complaints calmly.
• Monitors inventory of office supplies and orders within budget.
• Performs clerical and secretarial support for special projects like conferences and committee meetings.
• Maintains highly confidential data for the supervisor/department.
• Receives and screens calls, letters, and visitors; responds proactively.
• Compiles information to prepare budgets for the District; identifies routine solutions.
• Prepares documents ensuring accuracy, timeliness, and completeness.
• Creates and manipulates data to generate reports and locate information.
• Manages department mail and distributes it appropriately.
• Maintains current contact lists for District personnel.
• Schedules travel and itineraries for department employees.
• Maintains conference room/classroom setup and equipment.

Skills

Office Administration

SAP

Budget Tracking

Payroll Support

Confidential Information

Multi-tasking

Communication Skills

Education

High School Diploma or GED

Tools

SAP

Job description

Fulton County Schools is seeking a Professional Assistant III to support the head of a major function area across schools, instructional, and operational departments. The role includes handling high-level clerical tasks, budget reconciliation in SAP, and coordinating meetings and communications.

The incumbent will manage calendars, process SAP data (payroll, purchasing, invoices), and monitor office supplies while maintaining confidentiality.