Facilities Services Executive Assistant

Fulton Schools; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

The Professional Assistant III for Facilities Services at Fulton County Schools provides administrative support to the Executive Director, coordinating with internal departments, school staff, and external partners. Responsibilities include budget preparation, board agenda documentation, calendar management, meetings and travel coordination, and data reporting.

Proficiency in Microsoft Office and SAP is preferred.

Qualifications

• Minimum of 5 years clerical/administrative experience.
• 5 years commercial real estate and development experience preferred.
• Experience with SAP or other major Enterprise system preferred.
• Proficiency in Microsoft Office and project management tools.

Responsibilities

• Assists in preparing budgets related to department management.
• Assists in preparing documentation for School Board agenda items.
• Provides support to maintaining documentation for the Building and Grounds Alteration.
• Requests and prepares correspondence associated with this program.
• Creates, maintains, and manipulates data (e.g., spreadsheets, databases, graphics) to generate reports.
• Maintains the departmental calendar to include official business, meetings, conferences, and other department events.
• Coordinates arrangements for meetings, conferences, and travel through interaction with customers, suppliers, and employees on behalf of the supervisor.
• Receives and refers telephone calls in a courteous and tactful manner.
• Maintains highly confidential data utilized by the supervisor/department.
• Prepares, types and processes correspondence and other documents to ensure accuracy, completeness, and timeliness.
• Receives, sorts, and distributes department mail in an accurate and timely manner.
• Provides overall management of the department by ordering office supplies as needed, reconciles credit transactions via the Enterprise Spend Platform, reviews and submits invoices for payment.
• Maintains electronic and hard copy filing systems.
• Performs other duties as assigned by the appropriate administrator.

Skills

Microsoft Office

Project management

Communication skills

Independent worker

Education

High School Diploma

GED equivalent

Tools

SAP

Enterprise system

Job description

The Professional Assistant III for Facilities Services at Fulton County Schools provides administrative support to the Executive Director, coordinating with internal departments, school staff, and external partners. Responsibilities include budget preparation, board agenda documentation, calendar management, meetings and travel coordination, and data reporting.

Proficiency in Microsoft Office and SAP is preferred.