Bookkeeper Office Manager

Top Notch Equipment, Inc; Rogers (MN); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Bookkeeper/Office Administrator to enhance their administrative operations. In this role, you will create a welcoming work environment while managing essential tasks such as bookkeeping, office organization, and communication with staff and visitors. Your expertise in office software, particularly Quick Books, will be vital in ensuring smooth financial operations and timely reporting. Join a vibrant team where your contributions will directly impact the efficiency and effectiveness of the office. If you're dependable, adaptable, and thrive in a dynamic setting, this opportunity is perfect for you.

Benefits

401(k) matching

Competitive salary

Employee discounts

Health insurance

Paid time off

Signing bonus: Up to $750

Qualifications

• 2+ years experience as a Bookkeeper required.
• Proficiency in Quick Books and Google apps is essential.

Responsibilities

• Manage office budgets and ensure accurate reporting.
• Handle general bookkeeping and coordinate with IT for office equipment.
• Provide support to visitors and address employee queries.

Skills

Office Administration

Quick Books

Time Management

Communication Skills

Organizational Skills

Problem-Solving Skills

Google Apps Proficiency

Attention to Detail

Education

High School Degree

Qualification as Administrative Assistant or Secretary

Tools

Quick Books

Office Machines (fax, printers)

Google Mail

Job description

Benefits:

• 401(k) matching
• Competitive salary
• Employee discounts
• Health insurance
• Paid time off
• Signing bonus: Up to a $750 signing bonus!

We are looking for a Bookkeeper/Office Administrator to organize and coordinate administration & bookkeeping duties. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication. Other duties and responsibilities include (but are not limited to): entering bills, sending checks, making office supplies arrangements, occasionally greeting visitors, and providing general administrative support to our employees.

Minimum Requirements:

2 years minimum experience as a Bookkeeper required. A successful Bookkeeper/Office Administrator should have experience with a variety of office software (Quick Books, email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

Responsibilities:

• Manage office General and Administrative budgets, ensure accurate and timely reporting
• Organize office operations and procedures
• General bookkeeping: Accounts Payable, Accounts Receivable, Checking/Credit Card Reconciliation, Loan Reconciliation, and collections
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Inventory & floor plan management
• Provide general support to visitors
• Address employees queries regarding office management issues (e.g. stationery, hardware, and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security services
• Plan in-house or off-site activities, like parties, celebrations, and conferences

Skills:

• Proven experience as an Office Administrator
• Knowledge of office Administrator responsibilities, systems, and procedures
• Proficiency in Google Mail and all Google apps
• Proficiency in Quick Books (3+ Years Required)
• Hands-on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely: No

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• People-oriented -- enjoys interacting with people and working on group projects
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• High stress tolerance -- thrives in a high-pressure environment