Bookkeeper / Office Manager

Top Notch Equipment; Rogers (MN); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Bookkeeper/Office Manager to enhance office operations and bookkeeping duties. This role includes managing budgets, handling invoicing, and ensuring smooth office procedures. The ideal candidate will be proficient in QuickBooks and Google Workspace and possess strong organizational and communication skills. Join a dynamic team where your contributions will foster a positive work environment and improve company procedures. If you thrive in a fast-paced setting and enjoy multitasking, this opportunity is perfect for you.

Benefits

401(k) matching

Competitive salary

Employee discounts

Health insurance

Paid time off

Signing bonus

Qualifications

• 2+ years of experience as a Bookkeeper or Office Administrator.
• Proficient with office software and capable of handling administrative duties.

Responsibilities

• Manage office budgets and ensure accurate reporting.
• Handle bookkeeping tasks including Accounts Payable and Receivable.
• Organize office operations and procedures.

Skills

Office Administration

QuickBooks

Google Workspace

Time Management

Problem-Solving

Communication Skills

Organizational Skills

Attention to Detail

Education

High School Diploma

Administrative Assistant Qualification

Tools

QuickBooks

Google Workspace

Job description

Join to apply for the Bookkeeper / Office Manager role at Top Notch Equipment.

We are offering up to a $750 signing bonus! We are seeking a Bookkeeper/Office Administrator to organize and coordinate administration and bookkeeping duties. Your role includes creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness and communication. Responsibilities include (but are not limited to): entering bills, sending checks, arranging office supplies, greeting visitors, and providing general administrative support to employees.

Benefits:

• 401(k) matching
• Competitive salary
• Employee discounts
• Health insurance
• Paid time off
• Signing bonus

Minimum requirements include 2 years of experience as a Bookkeeper. The ideal candidate should be proficient with office software such as QuickBooks, email tools, spreadsheets, and databases, and be capable of handling administrative duties accurately. The Office Administrator should ensure smooth office operations and contribute to improving company procedures.

Responsibilities:

• Manage office budgets and ensure accurate reporting
• Organize office operations and procedures
• Handle bookkeeping tasks including Accounts Payable, Accounts Receivable, reconciliations, and collections
• Coordinate with IT on office equipment
• Ensure timely invoicing and payments
• Manage inventory and floor plans
• Support visitors and address employee queries
• Liaise with facility vendors (cleaning, catering, security)
• Plan in-house or off-site events

Skills:

• Proven experience as an Office Administrator
• Knowledge of office responsibilities, systems, and procedures
• Proficiency in Google Workspace and QuickBooks (3+ years)
• Experience with office equipment
• Excellent time management, multitasking, and prioritization skills
• Attention to detail and problem-solving skills
• Strong communication skills
• Organizational and planning skills in a fast-paced environment
• Creative mindset with suggestions for improvements
• High School diploma; additional qualifications as an Administrative Assistant or Secretary are a plus

Additional Information:

• Waiting period may apply
• Full-time employment only
• Not remote

Ideal Candidate Traits:

• Dependable
• People-oriented
• Adaptable/flexible
• Detail-oriented
• High stress tolerance

Job Details:

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Retail