Bookkeeper / Office Manager

Cogent Talent Solutions; Park Hills (KY); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

PTO & Holidays

Simple 401k match

Job summary

Cogent Talent Solutions is seeking a Receptionist/Bookkeeper for an automotive service provider in Northern Kentucky and the Greater Cincinnati area. The role combines front-office duties with precise accounting using QuickBooks, payroll tasks on Wednesdays, and vendor communications to support a growing team.

The ideal candidate has at least 3 years in accounting or bookkeeping, strong organizational and confidentiality skills, and proficiency in QuickBooks and MS Office.

Qualifications

• Proven accounting/bookkeeping experience (min 3 years).
• Strong knowledge of accounting principles and financial reporting.
• Proficiency with QuickBooks, MS Office, and office systems.

Responsibilities

• Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations.
• Daily close register and run sales tape; finalize credit card transactions.
• Post parts invoices to QuickBooks after matching to filed invoices.
• Maintain accurate financial records and prepare monthly statements and budgets.
• Oversee expense tracking, vendor payments, and purchasing; payroll coordination.
• Ensure tax compliance with CPA; monitor cash flow and cost-saving opportunities.
• Oversee front office operations: customer service, scheduling, and filing.

Skills

Accounting

Bookkeeping

QuickBooks

Office software

Communication

Time management

Tools

QuickBooks

Microsoft Office

Job description

Our client is a trusted and growing automotive service provider serving drivers and families throughout Northern Kentucky and the Greater Cincinnati area. Known for their dedication to honest work, excellent customer care, and high-quality automotive repair services, they offer a full range of maintenance and repair solutions with a focus on building long-term relationships in the community. As our client continues to grow, we’re seeking a skilled and motivated Receptionist/Bookkeeper to help deliver an exceptional experience for every customer and support the ongoing success of our team.

Responsibilities

Key Responsibilities:

Accounting Duties:

• Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations.
• Daily close register and run sales tape.
• Finalize credit card transactions.
• Make bank deposits
• Daily reconcile sales report to previous day’s close-out from cash register tape.
• Post parts invoices to QuickBooks after matching to filed invoices.
• Maintain accurate and up-to-date financial records in accounting software (QuickBooks).
• Prepare monthly financial statements, reports, and budgets.
• Oversee expense tracking, vendor payments, and purchasing.
• Ensure compliance with tax requirements, prepare quarterly and annual tax filings in coordination with the CPA.
• Monitor cash flow and provide guidance on financial planning and cost-saving opportunities.

Office Management Duties:

• Wednesday morning payroll preparation.
• Oversee front office operations, including customer service, scheduling, and workflow coordination.
• Maintain organized filing systems for documents such as service orders, vehicle records, and vendor contracts.
• Order and manage office supplies, shop materials.
• Supervise administrative staff (if applicable), provide support for HR-related tasks such as onboarding and timekeeping.
• Maintain communication with vendors, insurance companies, and customers as needed.
• Ensure workplace compliance with local, state, and federal regulations (e.g., OSHA, labor laws).
• Answer phones and direct calls.
• Additional tasks as assigned by the owner.

Qualifications:

• Proven experience in accounting or bookkeeping (minimum 3 years); prior experience in an automotive or service-based environment is a plus.
• Strong understanding of accounting principles and financial reporting.
• Proficiency in accounting software (QuickBooks), Microsoft Office Suite, and general office systems.
• Excellent organizational, communication, and time-management skills.
• Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment.
• High level of integrity and confidentiality.

Preferred Attributes:

• Prior experience managing a small office or working in a dual-role administrative/accounting position.
• Familiarity with automotive repair industry operations and terminology.

Working Conditions:

• Office environment within an active auto repair facility.
• Typical work hours are Monday to Friday, 8am-6pm, with occasional overtime during peak periods.

$18 - $22 an hour

Benefits: Health, Dental, Vision, Simple match, PTO & Holidays