Bookkeeper/Office Manager

Baldor Professional Services, LLC in; New York (NY); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a diligent Bookkeeper/Office Manager to support its new protein division. This role combines office management and bookkeeping responsibilities, ensuring seamless operations and financial accuracy. You will be the backbone of the office, managing everything from daily transactions in QuickBooks to maintaining an organized workspace. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask effectively. This is an exciting opportunity to contribute to a growing team and make a real impact in a dynamic environment.

Qualifications

• Proficiency in QuickBooks and accounting principles.
• Strong attention to detail and organizational skills.
• Experience in finance/bookkeeping roles.

Responsibilities

• Manage daily financial transactions and bookkeeping tasks.
• Ensure office efficiency and oversee operations.
• Coordinate HR functions and provide customer service support.

Skills

QuickBooks

Microsoft Office Suite

Organizational Skills

Communication Skills

Attention to Detail

Time Management

Education

Bachelor's degree in finance/administration

Equivalent work experience

Tools

Microsoft Excel

Accounting Software

Job description

Bookkeeper/Office Manager (Administrative)

The Bookkeeper/Office Manager is responsible for supporting the leadership and finance team within a new protein division of Baldor Specialty Foods. This position requires a strong background in accounting, including proficiency in QuickBooks and other similar accounting systems, as well as excellent organizational and communication skills.

Responsibilities:

Office Management
• Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
• Organize office operations and procedures.
• Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports.
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested.
• Provide customer service support for the new protein division's clients.
• Coordinate human resources functions such as new hire orientation, onboarding, time and attendance and serve as liaison for employee relations matters.

Bookkeeping Function
• Recording daily financial transactions in accounting software (e.g., QuickBooks).
• Manage accounts payable and receivable.
• Reconciling bank statements.
• Generating invoices and process payments.
• Preparing payroll and related tax filings.
• Create financial reports (income statements, balance sheets, cash flow analysis).
• Maintain accurate financial records and ensuring compliance with regulations.

Requirements:

• Proficiency in the accounting software, particularly QuickBooks.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize effectively.
• Basic understanding of accounting principles.
• Proficient in Microsoft Office Suite.

Physical Abilities:

• Regularly required to sit, stand, walk, reaching, bending, and stooping.
• Occasionally lift up to 10 pounds.

Education and Experience:

• Bachelor's degree in finance/administration or equivalent work experience.
• Experience as a Office Manager.
• Experience in a finance/bookkeeping role.

Technology Skills:

• Proficiency in Microsoft Excel.
• Proficiency in QuickBooks.
• Knowledge of Microsoft Office applications.

Work Environment:

• Ability to work onsite in the Bronx