Bookkeeper/Office Manager

Baldor Specialty Foods, Inc.; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Baldor Specialty Foods, Inc. is seeking a Bookkeeper/Office Manager to support the leadership and finance team in a new protein division. This role involves managing office operations, bookkeeping tasks, and ensuring efficient communication within the team. The ideal candidate will have a strong background in accounting, proficiency in QuickBooks, and excellent organizational skills.

Qualifications

• Bachelor's degree in finance/administration or equivalent work experience.
• Experience as an Office Manager.
• Experience in a finance/bookkeeping role.

Responsibilities

• Ensure office efficiency by maintaining common areas and organizing procedures.
• Record daily financial transactions in accounting software.
• Manage accounts payable and receivable.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Multitasking

Education

Bachelor’s degree in finance/administration

Tools

QuickBooks

Microsoft Excel

Microsoft Office

Job description

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Brief Description

The Bookkeeper/Office Manager is responsible for supporting the leadership and finance team within a new protein division of Baldor Specialty Foods. This position requires a strong background in accounting, including proficiency in QuickBooks and other similar accounting systems, as well as excellent organizational and communication skills.

Brief Description

The Bookkeeper/Office Manager is responsible for supporting the leadership and finance team within a new protein division of Baldor Specialty Foods. This position requires a strong background in accounting, including proficiency in QuickBooks and other similar accounting systems, as well as excellent organizational and communication skills.

Responsibilities:

Office Management

• Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
• Organize office operations and procedures.
• Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports.
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested.
• Provide customer service support for the new protein division's clients.
• Coordinate human resources functions such as new hire orientation, onboarding, time and attendance and serve as liaison for employee relations matters.
  
  

Bookkeeping Function

• Recording daily financial transactions in accounting software (e.g., QuickBooks).
• Manage accounts payable and receivable.
• Reconciling bank statements.
• Generating invoices and process payments.
• Preparing payroll and related tax filings.
• Create financial reports (income statements, balance sheets, cash flow analysis).
• Maintain accurate financial records and ensuring compliance with regulations.
  
  

Requirements:

• Proficiency in the accounting software, particularly QuickBooks.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize effectively.
• Basic understanding of accounting principles.
• Proficient in Microsoft Office Suite.
  
  

Physical Abilities:

• Regularly required to sit, stand, walk, reaching, bending, and stooping.
• Occasionally lift up to 10 pounds.
  
  

Education and Experience:

• Bachelor’s degree in finance/administration or equivalent work experience.
• Experience as a Office Manager.
• Experience in a finance/bookkeeping role.
  
  

Technology Skills:

• Proficiency in Microsoft Excel.
• Proficiency in QuickBooks.
• Knowledge of Microsoft Office applications.
  
  

Work Environment:

• Ability to work onsite in the Bronx

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Food and Beverage Services

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