Bookkeeper/Office Manager

Contractor Staffing Source; Koloa (HI); On-site; USD 41,000 - 69,000; Full time

Benefits offered by this job

Benefits package

In-office in Koloa

Job summary

Contractor Staffing Source in Koloa, HI seeks an experienced Bookkeeper/Office Manager to manage daily and monthly bookkeeping and support office operations. The role requires QuickBooks Online proficiency and the ability to organize information across multiple related businesses.

The successful candidate will work in-office, coordinate with an outside CPA, and help leadership anticipate financial needs while maintaining accurate records and timely reconciliations.

Qualifications

• Proficiency in QuickBooks Online.
• Bookkeeping experience sufficient to manage routine records and reconciliations independently.
• Strong understanding of bookkeeping practices and financial accuracy.
• Ability to organize information across multiple businesses.
• Attention to detail, initiative, and consistent follow-through.
• Ability to recognize financial issues and communicate them clearly.
• Comfort learning and working with multiple software systems.
• Availability to work in the Koloa office.
• Experience with CoConstruct and Airtable is helpful, but these systems can be learned.

Responsibilities

• Maintain accurate bookkeeping records in QuickBooks Online.
• Organize financial information for multiple related businesses.
• Complete routine account reconciliations.
• Keep day-to-day and month-to-month bookkeeping current.
• Monitor cash balances and flag upcoming cash needs.
• Investigate discrepancies and follow through on corrections.
• Prepare clear financial information for leadership review.
• Coordinate records and information with the outside CPA firm.
• Support office administration and organized financial workflows.
• Learn and use supporting systems, including CoConstruct and Airtable.

Skills

QuickBooks Online

Multi-business bookkeeping

Attention to detail

Tools

CoConstruct

Airtable

Other software systems

Job description

Bookkeeper/Office Manager

Location: Koloa, HI -- in-office

Pay: $30.00 - $50.00 per hour, based on experience

Required: QuickBooks Online proficiency

Put your bookkeeping expertise to work and help the business plan ahead.

If you enjoy keeping accurate books, understanding what the numbers mean, and flagging issues before they become problems, this role offers the opportunity to make a meaningful contribution.

We are seeking an experienced Bookkeeper/Office Manager to support bookkeeping and office operations in Koloa. The office supports multiple related businesses, making careful organization and clear financial information especially important.

About the Role

Bookkeeping is the primary focus of this position, with an additional office management component. You'll handle day-to-day and month-to-month financial work, keep records organized, and help leadership understand upcoming financial needs. We're looking for someone who can work independently, follow through, and look ahead. You should be comfortable identifying discrepancies, asking useful questions, and bringing financial concerns to leadership's attention promptly.

The company works with an outside CPA firm and wants to bring more routine bookkeeping and reconciliation work in-house. You'll help maintain information that supports coordination with the outside accountant.

Key Responsibilities

• Maintain accurate bookkeeping records in QuickBooks Online.
• Organize financial information for multiple related businesses.
• Complete routine account reconciliations.
• Keep day-to-day and month-to-month bookkeeping current.
• Monitor cash balances and flag upcoming cash needs.
• Investigate discrepancies and follow through on corrections.
• Prepare clear financial information for leadership review.
• Coordinate records and information with the outside CPA firm.
• Support office administration and organized financial workflows.
• Learn and use supporting systems, including CoConstruct and Airtable.

Required Qualifications

• Demonstrated proficiency in QuickBooks Online.
• Bookkeeping experience sufficient to manage routine records and reconciliations independently.
• Strong understanding of bookkeeping practices and financial accuracy.
• Ability to organize information across multiple businesses.
• Attention to detail, initiative, and consistent follow-through.
• Ability to recognize financial issues and communicate them clearly.
• Comfort learning and working with multiple software systems.
• Availability to work in the Koloa office.
• Experience with CoConstruct and Airtable is helpful, but these systems can be learned.

Pay and Benefits

• Full-time, W-2 employment.
• Pay: $30.00 - $50.00 per hour, based on experience.
• A company benefits package is available; specific benefits and eligibility will be discussed during hiring.
• Schedule: Approximately 40 hours per week, Monday through Friday, in-office in Koloa.

Why Join Us?

• Your work will give leadership a clearer understanding of the business and its financial needs.
• You'll have the opportunity to take ownership of important bookkeeping responsibilities and improve how information is organized.
• Working directly with leadership and coordinating with an outside CPA firm gives this role a clear place in the business.
• Bring your practical judgment to a position where accuracy, initiative, and planning ahead are valued.

We are an equal opportunity employer and consider qualified applicants without regard to legally protected characteristics.