Administrative Bookkeeper

DP Gayatri; Plymouth (MN); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

401(k)

PTO

Health insurance

Dental insurance

Vision insurance

Job summary

DP Gayatri, a Minneapolis-area industrial holding company, seeks a detail-oriented bookkeeper. You will manage AP/AR, bank reconciliations, and data entry across several companies using QuickBooks Enterprise, with oversight by the CEO.

The role splits time between Plymouth and Anoka sites and offers a flexible arrangement (contractor, part-time, or full-time). Responsibilities include preparing payroll for review, maintaining separate company books, and reporting weekly AP/AR aging.

Qualifications

• 2+ years of bookkeeping experience including AP/AR and monthly reconciliations.
• Proficiency in QuickBooks Enterprise; ability to manage multi-company books.
• Discretion with payroll and confidential financial data; trustworthy and organized.
• Willing to sign confidentiality agreement and complete a background check.
• Reliable transportation to travel to Anoka, MN; mileage reimbursed.

Responsibilities

• Process AP for multiple companies: enter bills, match to POs, schedule payments.
• Process AR: invoice customers, apply payments, track aging, follow up on past-due.
• Reconcile bank and credit card accounts monthly; code transactions and receipts.
• Maintain separate ledgers per company; produce weekly AP/AR aging reports.
• Back up corporate bookkeeper and assist payroll preparation for review.
• Support setup of new company books and assist with admin tasks.

Skills

Bookkeeping

Discretion

Organization

Self-directed

Confidentiality

Attention to detail

Tools

QuickBooks Enterprise

Multi-company experience

Job description

DP Gayatri is a Minneapolis-area industrial holding company with operating businesses in engineering, manufacturing and automation, including an early-stage startup.

The Role:

• Own accounts payable, accounts receivable, reconciliations, and data entry for several companies in QuickBooks Enterprise, and back up our corporate bookkeeper.
• Independent role: you manage your own priorities and split time between the Plymouth and Anoka sites.
• Flexible to either a contractor, part-time, or full-time arrangement, the exact structure will be discussed with the employer based on your availability and preferences.
• Access to payroll, compensation, and confidential financial information across multiple companies; all of it stays strictly confidential, inside and outside the organization, including between companies.
• Prepares transactions for approval only, no authority to release funds, sign checks, or initiate transfers; new vendors and payment changes require management approval, and reconciliations are reviewed monthly by management.

Responsibilities:

• Process AP for multiple companies: enter bills, match to POs and receiving, schedule payments for approval.
• Process AR: invoice customers, apply payments, track aging, follow up on past-due accounts.
• Reconcile bank and credit card accounts monthly for each company; code card transactions and collect receipts.
• Keep vendor and customer records accurate and each company's books separate; produce weekly AP and AR aging reports.
• Back up the corporate bookkeeper, including preparing payroll for review and approval.
• Support setup and administration of new company books under direction.
• Facility administration: filing, documents, supplies, mail and deposits.
• Coordinate purchasing as directed by each company's general manager.
• Prepare new-hire onboarding paperwork and maintain personnel records.

Qualifications:

• 2+ years of bookkeeping, including AP/AR and monthly bank and credit card reconciliations.
• QuickBooks experience; QuickBooks Enterprise and multi-company experience strongly preferred.
• Quick to learn new systems, organized and self-directed.
• Proven discretion with payroll, compensation and financial data.
• Willing to sign a confidentiality agreement and complete a background check.
• Reliable transportation for travel to Anoka, MN once or twice a week; mileage reimbursed at the IRS rate.
• Manufacturing or engineering environment experience, startup support, office administration, or purchasing/HR onboarding experience would be a plus, but none of these are required.

Salary & Benefits:

• Reports to: CEO.
• $24–$28 per hour, FT (40 hours per week) onsite 7 AM - 4 PM or 8 AM -5 PM
• Full-time includes 401(k), PTO, and health, dental and vision insurance.