Bookkeeper & Office Administrator

Midstate Spring; City of Syracuse (NY); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Health, dental & life insurance

401K with match

Paid Time Off

Professional development

Collaborative work environment

Job summary

Midstate Spring, located in Syracuse, NY, seeks a detail-oriented Bookkeeper & Office Administrator to support accounting and administrative operations. You will handle A/P, A/R, general ledger, and daily office tasks in a climate-controlled facility with room for growth.

The role requires 2+ years of bookkeeping experience, proficiency in Excel, and strong organizational skills. Manufacturing office experience is a plus, with comprehensive benefits and professional development opportunities.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree in business or related field preferred.
• 2+ years of bookkeeping or accounting experience.
• Knowledge of A/P, A/R, and general ledger functions.
• Proficiency in Microsoft Office, especially Excel.
• Strong organizational and communication skills.
• Manufacturing office experience is a plus.

Responsibilities

• Process accounts payable invoices and payments to ensure timely vendor disbursements and accurate financial records.
• Manage accounts receivable, including invoicing, collections, and reconciliations, to support cash flow and account accuracy.
• Maintain the general ledger and prepare journal entries to support accurate financial reporting.
• Perform bank and credit card reconciliations to ensure the integrity of financial data.
• Support month-end and year-end close activities by preparing reconciliations and required documentation.
• Prepare financial reports and maintain organized records to support business operations and compliance requirements.
• Ensure adherence to SOX regulations and internal controls to mitigate financial risk.
• Manage correspondence, filing systems, and business records to ensure efficient information management.
• Coordinate office supply procurement and vendor relationships to support daily operations.
• Schedule meetings and assist with office logistics to facilitate effective communication and workflow.
• Provide administrative support to management, ensuring timely completion of operational and organizational priorities.

Skills

Bookkeeping

Accounts Payable/Receivable

Excel

Communication skills

Manufacturing office experience

Organizational skills

Education

Associate degree in business or related field

High school diploma or equivalent

Tools

Microsoft Office (Excel)

Job description

At Midstate Spring, we are proud to be the last great American Springmaker, crafting precision springs since 1939. Our fully climate-controlled facility in Syracuse offers a comfortable work environment year-round. We provide comprehensive training, abundant career growth opportunities, and a collaborative team atmosphere. If you're organized, analytical, and ready to play a pivotal role in coordinating our production operations, we want to hear from you.

Position Summary

We are seeking a detail-oriented and organized Bookkeeper & Office Administrator to support accounting and administrative operations. This role handles accounts payable, accounts receivable, general ledger support, and day-to-day office administration.

Bookkeeping & Accounting

• Process accounts payable invoices and payments to ensure timely vendor disbursements and accurate financial records.


• Manage accounts receivable, including invoicing, collections, and reconciliations, to support cash flow and account accuracy.


• Maintain the general ledger and prepare journal entries to support accurate financial reporting.


• Perform bank and credit card reconciliations to ensure the integrity of financial data.


• Support month-end and year-end close activities by preparing reconciliations and required documentation.


• Prepare financial reports and maintain organized records to support business operations and compliance requirements.


• Ensure adherence to SOX regulations and internal controls to mitigate financial risk.

Office Administration

• Manage correspondence, filing systems, and business records to ensure efficient information management.


• Coordinate office supply procurement and vendor relationships to support daily operations.


• Schedule meetings and assist with office logistics to facilitate effective communication and workflow.


• Provide administrative support to management, ensuring timely completion of operational and organizational priorities.

Qualifications

• High school diploma or equivalent required.


• Associate’s degree in business or related field preferred.


• 2+ years of bookkeeping or accounting experience.


• Knowledge of A/P, A/R, and general ledger functions.


• Proficiency in Microsoft Office, especially Excel.


• Strong organizational and communication skills.


• Manufacturing office experience is a plus.

Benefits

• Benefits include health, dental & life insurance, available the first of the month following date of hire.


• 401K (with match) is available January 1st or July 1st after 6 months of service.


• Paid Time Off (PTO) is awarded upon hire and on a quarterly basis.


• We offer opportunities for professional development and advancement.


• Along with a dynamic and supportive work environment where employees can make a meaningful impact within a growing company committed to quality, continuous improvement, and sustainability.

Physical Requirements

• Lifting: 25 lbs.


• Carrying: 25 lbs.


• Pushing: 25 lbs.


• Pulling: 25 lbs.

Standing 10%, Walking 10%, Sitting 70%

EEO Statement

Midstate Spring, Inc. is dedicated to being an equal opportunity employer. We recruit, employ, train, compensate, and promote employees without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other basis protected by applicable federal, state, or local laws.

At Midstate Spring, we believe in equal opportunity for all. We are committed to ensuring that every individual, including those with disabilities, has the opportunity to apply for positions they are interested in and qualify for, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.

We are committed to providing reasonable accommodations to qualified individuals so they can perform their job.