Accounting Associate

Bluefors; City of Syracuse (NY); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401K

Disability insurance (short/long-term)

Life insurance

Tuition reimbursement

Paid Time Off

Job summary

Bluefors Cryocooler Technologies, Inc. in Syracuse, NY is seeking an Accounting Associate to support daily Accounts Receivable, Accounts Payable, and Payroll activities.

You will review bank transactions, process invoices, apply cash, and assist with credit evaluations while ensuring accuracy and confidentiality across all records. You will also prepare journal entries, balance General Ledger accounts, and assist with month-end close and regulatory filings, including payroll processing and

Qualifications

• High school diploma or equivalent; associate/bachelor’s preferred in Accounting, Finance, or related field.
• At least two years of accounting experience required.
• Knowledge of Accounts Receivable, Accounts Payable, payroll, reconciliations, and General Ledger processes.
• Attention to detail, accuracy, organization, and time-management skills.
• Ability to multitask and meet deadlines while maintaining confidentiality.
• Strong analytical, problem-solving, and financial management skills.

Responsibilities

• Support day-to-day Accounts Receivable, Accounts Payable, and Payroll activities.
• Record and reconcile bank transactions, customer payments, deposits, wire transfers, and related fees.
• Prepare customer invoices and apply payments accurately.
• Manage customer collections and follow-ups.
• Assist with customer credit evaluations and inquiries.
• Prepare and enter journal entries; balance and reconcile General Ledger accounts.
• Assist with month-end close activities and regulatory filings.
• Process weekly payroll and audit new-hire information; manage timesheets.

Skills

Accounts Receivable

Accounts Payable

Payroll

General Ledger

Journal Entries

Month-End Close

Vendor Management

Credit Evaluation

Financial Analysis

Reconciliations

Education

Associate's or Bachelor's degree in Accounting, Finance, or related field

Tools

ERP systems

Payroll software

Excel

Accounting software

Job description

We are looking for a detail-oriented and dependable Accounting Associate to join our Finance and Accounting team in Syracuse, NY. In this role, you will play an important part in supporting the company’s financial operations across Accounts Receivable, Accounts Payable, and Payroll. You will work closely with the Controller and other internal teams to ensure financial transactions are accurate, timely, and properly recorded. This is an excellent opportunity for an accounting professional who enjoys variety, takes pride in accuracy, and wants to grow their skills in a collaborative and dynamic environment.

Interested? Keep reading!

Your responsibilities will include… supporting the day-to-day Accounts Receivable, Accounts Payable, and Payroll functions. You will review and record bank transactions, customer payments, deposits, wire transfers, and related fees; prepare customer invoices; apply cash; support customer collections and follow up on outstanding balances; and assist with evaluating customer creditworthiness. You will prepare and enter journal entries, balance and reconcile General Ledger accounts, maintain accounting records and procedures, and assist with month-end close activities and applicable regulatory filings. In Accounts Payable, you will review and voucher invoices, match invoices to receiving documentation and open purchase orders, respond to vendor inquiries, maintain vendor files and required tax documentation, process monthly credit card activity, and maintain financial and spending analyses. You will also provide backup support across accounting functions as needed. In Payroll, you will process weekly hourly and salaried payroll, audit new-hire information, manage timesheets, process terminations and garnishments, reconcile HSA and 401(k) deposits, prepare payroll journal entries, track missed deductions and third-party sick pay, and reconcile payroll General Ledger accounts. Throughout all responsibilities, you will maintain appropriate confidentiality and ensure transactions and records are accurate and compliant with company procedures.

Main Responsibilities

• Support daily Accounts Receivable, Accounts Payable, and Payroll activities.
• Record and reconcile bank transactions, customer payments, deposits, wire transfers, and related fees.
• Prepare customer invoices and apply customer payments accurately.
• Manage customer collections, including dunning notices and follow-ups.
• Assist with customer credit evaluations and account inquiries.
• Prepare and enter journal entries.
• Balance and reconcile General Ledger accounts.
• Assist with month-end close activities and applicable regulatory filings.
• Process weekly hourly and salaried payroll.
• Audit new-hire information, manage timesheets, and process terminations and garnishments.
• Reconcile HSA, 401(k), payroll, and related General Ledger accounts.
• Prepare payroll journal entries and track missed employee deductions and third-party sick pay.
• Review, code, and voucher Accounts Payable invoices.
• Match invoices to receiving documentation and open purchase orders.
• Respond to vendor inquiries and maintain vendor records.
• Maintain W-9, 1099, 1042, and other required vendor documentation.
• Process and reconcile monthly corporate credit card activity.
• Maintain financial and spending analyses and weekly activity reports.
• Provide cross-functional backup support within the Accounting department.
• Maintain confidentiality of financial, employee, customer, and vendor information.
• Perform other duties as assigned.

What We Expect From You

• High school diploma or equivalent required; an associate’s or bachelor’s degree in Accounting, Finance, or a related field is preferred.
• At least two years of related accounting experience required.
• Knowledge of Accounts Receivable, Accounts Payable, payroll, reconciliations, and General Ledger processes.
• Strong attention to detail, accuracy, organization, and time-management skills.
• Ability to multitask and prioritize responsibilities while meeting deadlines.
• Strong analytical, problem-solving, and financial management skills.
• Excellent ethical judgment and ability to maintain confidential information.
• Strong written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.
• Ability to adapt to changing priorities, procedures, and business needs.
• Proficiency with accounting, payroll, spreadsheet, database, word-processing, and other business software.
• Ability to read and interpret policies, procedures, instructions, and training materials.
• Ability to work safely and professionally in office and manufacturing environments.
• Excellent command of English, both written and spoken.

We also appreciate

• Associate’s or bachelor’s degree in Accounting, Finance, or a related discipline.
• Experience with ERP, accounting, payroll, or financial management systems.
• Experience with month-end close, journal entries, financial analysis, or regulatory filings.
• Experience with vendor management, customer collections, credit evaluation, or payroll administration.
• Familiarity with 1099, W-9, 1042, tax‑exempt, and related financial documentation.
• A proactive approach to identifying and resolving discrepancies and process improvements.
• Strong collaboration and a team‑oriented mindset.
• Commitment to continuous learning and professional development.
• Demonstrated adaptability, dependability, and willingness to support other members of the Accounting team.
• A commitment to diversity, inclusion, corporate responsibility, and workplace safety.

This position is located in Syracuse, NY. We offer a generous benefits package including health, dental, vision, 401K, long and short‑term disability, life, training, tuition reimbursement, and Paid Time Off (PTO).

Pay range: $21.00 – $30.00/hr. (DOE)

Note, that this role does not offer sponsorship for work authorization.

Physical demands

• While performing the duties of this job, the employee is frequently required to sit, stand, walk, reach with arms and hands, and have hand and finger dexterity.
• The employee is regularly required to see, talk and hear.
• In an office setting, the employee may occasionally, stoop, kneel, or crouch.
• The employee will frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work environment

This job operates in and out of a professional office environment. This position will have work that may be in an office or manufacturing setting. This position interacts with both internal and external customers in a professional, courteous manner, while keeping information confidential as needed. This role routinely uses standard office equipment such as computers, phones, filing cabinets and copiers. While in the manufacturing environment, the employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to humid conditions; fumes or airborne particles; heat; cold; risk of electrical shock and vibration. The noise level in the work environment is usually moderately loud. Mandatory PPE’s must be worn as required.

Bluefors Cryocooler Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration regardless of disability status, veteran status, or any other New York State or federally protected characteristic.

The world's leading manufacturer of ultra‑low temperature cryogen‑free dilution refrigerators.

We design and manufacture measurement systems, that can provide clean and quiet environment for scientific research, even at ultra‑low temperatures. Our systems have options which include wiring and superconducting magnets and can be customized to meet the requirements of each customer. We have a strong focus on the quantum computing and information community and are here to support scientists and industries go further in their endeavors. For this we have brought together the best minds from a variety of fields. If you are a skilled physicist, technician, engineer or business professional and looking for an interesting job in multicultural environment, join our growth story at Bluefors.

Here we are curious to the core, have wide‑range expertise, and have one mission: progress. Continuous development, learning, and collaboration are fundamental to our way of working. In our agile company structure customers are in direct contact with scientists and engineers who design their system. We deliver systems all around the world and the markets for our products are constantly growing. Currently we employ more than 600 professionals from over 50 different nationalities. We offer competitive benefits package, employee share program, flexible working environment and a non‑smoking workplace.