Bookkeeper / Financial Operations Specialist

LA Catholics; Pasadena (CA); On-site; USD 29,000 - 36,000; Part time

Job summary

The Assumption of the Blessed Virgin Mary Parish in Pasadena seeks a Bookkeeper/Financial Operations Specialist to manage daily financial operations, maintain records, process payroll via ADP, prepare financial reports, and support year-end close. The role requires accuracy, reliability, and strong organizational skills in a parish setting.

Ideal candidates will have experience with cloud accounting platforms, QuickBooks, and Excel, with the ability to present reports to the Pastor and Finance

Qualifications

• Bachelor’s degree in accounting, or Certified Bookkeeper (CB) designation preferred.
• 2–3+ years of bookkeeping or accounting experience.
• Knowledge of small‑business accounting software like QuickBooks and Microsoft Excel.

Responsibilities

• Record daily receipts and expenses in accounting software (e.g., QuickBooks).
• Reconcile bank and credit card statements against ledger entries.
• Input Sunday collection counts into Excel and record journal entries in QuickBooks.
• Process vendor invoices and payments.
• Oversee payroll with ADP and ensure timely, compliant payroll.
• Prepare monthly financial reports and variance analysis for Pastor and Finance Council.
• Maintain internal controls and annual operating budget coordination.

Skills

Attention to detail

Organization

Analytical skills

Education

Bachelor’s degree in accounting, or Certified Bookkeeper (CB) designation preferred

Tools

QuickBooks

Microsoft Excel

Microsoft Office

PDF

Canvas

Google Workspace

Job description

Bookkeeper / Financial Operations Specialist $21-26-$26 an hour

Assumption of the Blessed Virgin Mary Parish (Pasadena)

Expires

10/16/2026

Description

Job Type: Part-Time/Full time

Reports To: Pastor

The Bookkeeper will manage the parish’s day-to-day financial operations. In this role, the bookkeeper will maintain accurate financial records, process payroll, and prepare routine financial reports and analysis. The ideal candidate thrives in a structured environment, possesses strong problem-solving skills, and has expertise in cloud accounting platforms and QuickBooks. A bookkeeper ensures accounts stay accurate, balanced, and tax‑ready letters for the parishioners. For these reasons, the bookkeeper is organized and detail oriented.

Essential Functions.

• Transaction Entry: Record daily receipts and expenses in accounting software (e.g., QuickBooks).
• Account Reconciliation: Match bank and credit card statements against ledger entries to identify discrepancies.
• Coordinate the counting of Sunday collections and input them into Excel sheets. Record receipts and journal entries in QuickBooks.
• Process vendor invoices and payments.
• Record Receipts, donations, collections, and other sources of income.
• Payroll: Oversee payroll with ADP, ensuring legal requirements are met, reports are filed, and employees are paid on time.
• Keep financial records organized for year-end financial reports to the archdiocese.
• Financial Reporting: Produce monthly reports with analysis like Profit & Loss (P&L) statements, balance sheets, and cash flow updates, actual vs budget for the Pastor. Prepare reports for the finance council. Attend Finance Council meetings.
• In collaboration with the Pastor, establishes and maintains internal control procedures to safeguard assets, achieve objectives, and ensure the integrity of financial data.
• Coordinates the development of the annual operating budget, coordinates purchases and payment of all bills in a manner consistent with financial policies, and ensures expenditures throughout the year comply with the approved budget.
• Coordinates all our rental activities, obtaining all necessary city permits.
• Maintains accurate records and ensures timely presentation of financial reports to the Pastor, the Finance Council, and the archdiocese.
• Prepares accurate financial donation letters to the parishioners for their tax purposes.

Requirements

MINIMUM QUALIFICATIONS:

Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

• Bachelor’s degree in accounting, or Certified Bookkeeper (CB) designation preferred.
• 2–3+ years of bookkeeping or accounting experience.

Knowledge, Skills, and Abilities:

Knowledge of:

• The mission and organizational structure of the Catholic Church.
• Technical proficiency in small‑business accounting software, like QuickBooks and Microsoft Excel.
• Proficiency with Microsoft Office, Excel, PDF, Canvas, Google Workspace, email, calendar, and office technology.

Skill in:

• Strong attention to detail, organization, and basic analytical skills
• Public contact.

Ability to:

• Communicate effectively in written and oral form.
• Able to present financial reports to the financial council.
• Develop and maintain effective working relationships.
• Must demonstrate the ability to maintain strict confidentiality

Physical and Environmental Requirements

• Occasionally lift up to 20 pounds.
• Sit for sustained periods of time on a daily basis.
• Perform tasks requiring intermittent bending, stooping, and walking.
• Sustain frequent movement of the fingers, wrists, hands, and arms.

Information/Application Contact

Assumption of the Blessed Virgin Mary Catholic Community

Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.

Information/Application Contact

Assumption of the Blessed Virgin Mary Parish (Pasadena)