Business Manager for Parish (EX)

Holy-Family-Catholic-Church; Randallstown (MD); On-site; USD 31,000 - 33,000; Part time

Benefits offered by this job

Paid sick leave

403(b) plan enrollment

Job summary

Holy Family Catholic Parish seeks a part-time Business Manager to oversee finances, payroll, and administrative operations across two campuses. The role may expand to include Maintenance Technician duties if desired.

Reporting to the Pastor, you will work with the Archdiocese and Finance Council to manage budgets, records, and personnel policies within a nonprofit parish setting. The position offers responsibility for annual reports, stewardship campaigns, and parish facilities across two

Qualifications

• Bachelor’s degree in business administration, finance, accounting preferred.
• Minimum of 5 years’ experience in mid to senior-level management with focus on financial management and planning.
• Practicing Catholic preferred.
• Financial statement preparation and cash flow management.
• Proficiency in Microsoft Office Suite, including Excel and QuickBooks or similar software.

Responsibilities

• Plan yearly Stewardship Campaign and Parish Annual Report with Pastor and Accountant.
• Prepare and implement annual budget process with Pastor, Staff, and Finance Council.
• Oversee monthly, quarterly, and annual financial statements (balance sheet and P&L).
• Oversee accounts receivable and accounts payable to ensure timely payments.
• Oversee parish payroll accounting, timely payroll and tax payments, and payroll recording.
• Maintain accrued leave records and ensure leave approvals.
• Supervise Accountant and ensure proper segregation of duties.
• Develop parish personnel policies with Pastor.
• Prepare Annual Consolidated Report for Archdiocese of Baltimore.
• Maintain cemetery records and respond to inquiries for plots and burials.
• Approve repair plans with Pastor and Maintenance Committee; supervise maintenance staff and vendors.
• Ensure preventative maintenance compliance and coordinate work schedules.
• Support Parish Maintenance Committee and mark burial plots with third-party installers.

Skills

Accounts Payable

Accounts Receivable

Annual Budget Preparation

Annual Report Preparation

Budget Management

Cash Flow Management

Collections Management

Management Skills

Nonprofit Experience

Payroll Management

Supervisory Skills

Taxes

Supportive of Catholic Mission

Education

Bachelor’s degree in business/finance/accounting

Tools

Microsoft Office

Excel

QuickBooks

Job description

Holy Family Catholic Parish is seeking candidates for a part-time Business Manager position. This position can become full-time if the candidate is also willing to take on the responsibility of the Maintenance Technician. The Business Manager reports to the Pastor, assisting him with the temporal goods of the parish (facilities and finances) and human resources. The Staff consists of the positions of the Business Manager, Parish Secretary, Director of Faith Formation, and Maintenance Technician. The facilities are on two campuses. The first campus has the Parish Office, Rectory, and Church-Former School-Hall complex. The second campus is the Old Church and Parish Cemetery. Part-time weekly hours are 19 or Full-time week weekly hours are 32.

Essential Functions

• Works with Pastor and Archdiocese of Baltimore Advancement Department to plan yearly Stewardship Campaign and prepares, with assistance of the Pastor and the Accountant, the Parish Annual Report distributed to the parishioners during Stewardship weekend
• Prepares and implements annual budget process in cooperation with the Pastor, Staff, and Finance Council
• Oversees preparation of monthly, quarterly, and annual financial statements (statements include balance sheet and profit and loss information)
• Oversees accounts receivable and accounts payable functions to ensure bill collection and payment is completed in a timely manner
• Oversees parish payroll accounting, proper and timely payment of payroll and taxes, and recording of payroll in the parish financial system
• Maintains accrued leave records for employees and assures that all leave time is approved
• Supervises Accountant and assures proper segregation of duties

Administrative

• Develops and implements parish personnel policies, in collaboration with the Pastor
• Prepares, with assistance of Staff, the Annual Consolidated Report for the Archdiocese of Baltimore
• Maintain accurate and organized records for cemetery plot administration
• Respond to cemetery inquiries to insure the timely sale of plots, scheduling committals, and the execution of burials

Facilities Management

• With the Pastor and Maintenance Committee, approves plans for ordinary and extraordinary repair, for improvement of parish facilities and grounds and for major construction
• Ensure compliance with all aspects of preventative maintenance
• Directly supervise maintenance workers and contracted vendors. Coordinate work schedules to control costs.
• Acts as staff support to the Parish Maintenance Committee
• Mark plots for burials and scheduled installation of memorials with third-party provider installation crews

Position Qualifications

• Bachelor’s degree in business administration, finance, accounting preferred
• Minimum of 5 years’ experience in mid to senior-level management of a corporation or non-profit organization preferred, with strong emphasis on financial management and short and long-term planning
• Practicing Catholic preferred
• Financial statement preparation and analysis. Cash flow management
• Microsoft Office Suite (including advanced proficiency in Excel and Quick Books or similar software)

Range: $30, 875 - $32, 851, Annualized

We offer a generous paid sick leave benefit with this position, and employee automatic enrollment in the 403(b) plan.

Qualifications

Skills

Preferred

Accounts Payable

Expert

Accounts Receivable

Expert

Annual Budget Preparation

Expert

Annual Report Preparation

Expert

Budget Management

Expert

Cash Flow Management

Expert

Collections Management

Expert

Expert

Expert

Management Skills

Expert

Nonprofit Experience

Expert

Payroll Management

Expert

Supervisory Skills

Expert

Taxes

Expert

Expert

Supportive of Catholic Mission

Expert

Equal Opportunity Employer

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