Bookkeeper & Financial Specialist

Cogent Analytics; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

An established industry player is seeking a detail-oriented Bookkeeper & Financial Specialist to oversee financial actions and enhance the company's financial health. This role involves strategic planning, risk management, and ensuring compliance with financial regulations. You'll manage payroll, tax compliance, and financial reporting while collaborating with project teams and clients. If you thrive in a dynamic environment and have a passion for finance, this opportunity offers the chance to make a significant impact on the company's success.

Qualifications

• Strong knowledge of GAAP and financial reporting standards.
• Experience in managing payroll and tax compliance.

Responsibilities

• Oversee financial transactions and maintain accurate records.
• Prepare financial reports and manage budgets effectively.

Skills

Financial Reporting

Budget Management

Payroll Management

Tax Compliance

Accounts Receivable Management

Cash Flow Management

Internal Controls

Financial Analysis

Education

Bachelor's Degree in Accounting or Finance

Tools

BMT-CMS

Job description

4 days ago Be among the first 25 applicants

This range is provided by Cogent Analytics. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45,000.00/yr - $65,000.00/yr

Position Overview
Job Title: Bookkeeper

Reports To: President

Job Summary: The Bookkeeper & Financial Specialist of a contractor holds a vital role, overseeing the financial actions of the company. This position involves strategic planning, risk management, record-keeping, and financial reporting to enhance the company's financial health and stability. Here are the roles and responsibilities:

Interpersonal Responsibilities

• Act as liaison to prospective and current clients or 3rd party owners for any financial issues or reporting
• Serves as a resource for assisting project team questions / concerns, including office, field and shop regarding financial or accounting concerns or clarifications
• Communicate professionally, effectively, and within a timely manner with prospective and current clients and staff. Available via phone, email or in person meetings.
  
  
  
  

Accounting Duties & Responsibilities
Financial Recording and Reporting:

• Maintains accurate records of all financial transactions related to construction projects and general company finances
• Prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements, to provide a clear view of the company’s financial status
• Ensures that all financial reporting complies with generally accepted accounting principles (GAAP) and industry regulations
  
  
  
  

Budget Management:

• Coordinates with the Owners in preparing detailed budgets for the overall company budget
• Provides regular budget reports and financial forecasts to help management make informed decisions
  
  
  
  

Payroll and Expenses:

• Oversee the payroll process, ensuring that all employees are paid accurately and on time
• Manages reimbursement procedures for expenses incurred by project teams and company staff
• Ensures accurate classification and recording of all payroll and expense transactions
• Supports company compensation and benefits programs from a financial input standpoint
• Review monthly expense reports for company credit cards and provide validations/approvals
  
  
  
  

Tax Compliance:

• Coordinate with outside accounting firms to prepare and file all required tax returns accurately and on time, including federal, state, payroll, corporate, and sales tax, where applicable
• Keeps up to date with tax laws and regulations to ensure full compliance
• Works with tax consultants and auditors as needed to handle audits and complex tax matters
• Ensure all real estate and building property taxes are accurately and timely paid
  
  
  
  

Accounts Receivable and Payable Management:

• Manages the accounts receivable process to ensure timely collection of payments from clients
• Ensure project monthly progress billings are submitted accurately by job costing by the deadline dates
• Oversee and manage AR retainage for accurate and timely projections and to ensure it does affect AR aging
• Oversee the accounts payable process to ensure timely payment to suppliers, subcontractors, and other vendors, maintaining good relationships and credit terms
• Reconciles both accounts regularly to maintain accurate financial records.
  
  
  
  

Cash Flow Management:

• Monitors and analyzes the company’s cash flow, ensuring sufficient funds are available for ongoing projects and operations
• Manages banking relationships and arranges for necessary financing or credit facilities as required
• Implement effective cash management strategies to optimize liquidity and reduce financial costs
• Utilizes the appropriate BMT-CMS tools to ensure accuracy, timing and decision making of cash flow with the President
  
  
  
  

Internal Controls and Audit:

• Develops and maintains an effective system of internal controls to safeguard the company’s assets and ensure the integrity of its financial data
• Coordinates with external auditors during annual audits to provide necessary documentation and explanations regarding financial reports and practices
• Identifies potential areas of financial risk and implements preventive measures
  
  
  
  

Financial Analysis and Decision Support:

• In conjunction with the owners, conducts financial analysis to assess the profitability, efficiency, and cash flow of various projects
• Provides detailed financial insights and recommendations to management to aid in decision-making regarding project financing, investments, and other business operations
• Evaluates financial implications of contracts and agreements, advising management on financial planning and risk management
• Populate and manage WIP schedules monthly
• Updates and utilizes additional financial tools (overhead absorption, break-even, labor burden, budget) to ensure accuracy, timing and decision making of financial data
  
  
  
  

#ZR

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Software Development

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