Bookkeeper Part Time - Immaculate Conception and St. Joseph Parish - Chicago - Vic. II

Northsidecatholic; Chicago (IL); On-site; USD 32,000 - 45,000; Part time

Job summary

Archdiocese of Chicago is seeking a part-time Bookkeeper for Immaculate Conception and St. Joseph Parish in Chicago. The role supports parish and school finances, handling AP, deposits, and payroll-related tasks while maintaining internal controls.

The ideal candidate has an associate degree in business or accounting and at least two years of parish or business bookkeeping, with strong skills in QuickBooks, GiveCentral, UKG Payroll, and MS Office.

Qualifications

• Associate degree in Business or related discipline; Accounting preferred.
• 2+ years of parish or business bookkeeping experience or equivalent.
• Strong knowledge of QuickBooks, GiveCentral, UKG Payroll System and MS Office.

Responsibilities

• Handle bookkeeping functions including accounts payable and staff reimbursements in QuickBooks.
• Post bank deposits and various platform data to QuickBooks (GiveCentral, Venmo, Payschools, Square).
• Assist with weekly collection counts and monthly financial reports.
• Support payroll processes and bi-weekly timecard approvals in UKG; act as payroll backup.
• Maintain internal controls and organized files; assist with bank reconciliations.

Skills

Attention to detail

Verbal and written communication

Team player/service mindset

Education

Associate’s degree in Business or related discipline

Tools

QuickBooks

GiveCentral

UKG Payroll System

Microsoft Office

Job description

Bookkeeper Part Time - Immaculate Conception and St. Joseph Parish - Chicago - Vic. II

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

This position will fulfill the need for support of the administrative and financial activities of the Parish and School operations.

Responsibilities:

• Ability to handle all bookkeeping functions, including but not limited to:
• Processes/posts accounts payable transactions and staff reimbursements in QuickBooks accurately and in a timely manner.
• Prepares and posts bank deposits and electronic deposits to QuickBooks, including data from GiveCentral, Venmo, Payschools, Smart Tuition and Square platforms.
• Assists with weekly collection counts.
• Assists with finances related to fundraising events, pledge drives, Parish offertory collections and School Annual Fund.
• Gathers Procurement Card Expense allocation reports from each cardholder on a monthly basis, and uploads Credit Card data to QuickBooks.
• Assists with monthly journal entries.
• Assists with reconciliation of Parish, School and Auxiliary bank accounts.
• Assists with preparation of monthly financial reports and year- end reports (as requested) for management decision support.
• Assists with preparing materials for Finance Council meetings.
• Assists with bi-weekly UKG Timecard approvals, in preparation of payroll sign-off process.
• Acts as backup Payroll Administrator (as needed).
• Ensures proper internal controls are followed.
• Maintains files in an organized and timely fashion.
• Purges files as indicated by Archives and Records’ guidelines.
• Assist with office support tasks on an as needed basis.
• Perform other responsibilities as assigned.
  

Requirements:

• Minimum of Associate’s degree in Business or related discipline, e.g., Accounting preferred.
• Minimum of 2 years of experience in Parish or business, or equivalent combination of relevant education and related work experience.
• Basic knowledge of accounting practices and regulations and federal, state and city laws.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
• Strong demonstrated knowledge of QuickBooks Give-Central, UKG Payroll System and Microsoft Office products.
• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
• Ability to work in team environment and havea “Service Mindset” when working with others.
• Ability to identify issues and propose recommendations/solutions.
• High level of respect with regard to confidential information.
• Strong drive to achieve results.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here .

This position has an hourly range of $23.00 - $33.00. An employee’s pay within the range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.