Bookkeeper / Data Manager Federal Programs (2627.141)

Montgomery-Public-Schools; Gadsden (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

Montgomery-Public-Schools in Gadsden, AL seeks a Bookkeeper/Data Manager for Federal Programs. Responsibilities include managing Title I budgets, using eGAP for applications and reimbursements, and maintaining accurate financial records. Proficiency with Excel, Google Sheets, Canva, and AI tools is required, with an emphasis on compliance with district and state guidelines.

Qualifications

• High school diploma or equivalent, preferably business or college training.
• Proficiency in general office skills including typing, letter writing, filing, and bookkeeping.

Responsibilities

• Use the Alabama State Department of Education's eGAP system to support federal program applications, amendments, reimbursements, and budget monitoring.
• Contribute to the Consolidated Plan, including developing Title I budgets and completing applicable Application Details.
• Create, track, reconcile, and update each school's Title I budget monthly in Microsoft Excel and Google Sheets.
• Maintain accurate financial records, analyze expenditures against approved budgets, and communicate budget information to school and district leadership.
• Experience with Droplet and the Purchase Order process is required.
• Create presentations using Canva and work with artificial intelligence (AI) platforms.

Skills

Typing

Letter writing

Filing

Bookkeeping

Education

High school diploma or equivalent

Tools

Microsoft Excel

Google Sheets

eGAP system

Droplet

Purchase Orders

Canva

AI platforms

Job description

BOOKKEEPER / DATA MANAGER / FEDERAL PROGRAMS

QUALIFICATIONS: Proficiency in general office skills including but not limited to typing, letter writing, filing, and bookkeeping.

Minimum high school diploma or equivalent, preferably business or college training.

Other qualifications as set by the Gadsden City Board of Education.

REPORTS TO: Federal Program Director

SUPERVISES: None

STATUS: Non-Exempt

SALARY: District Salary Schedule

JOB GOAL

Maintain an administrative office which reflects hospitable and professional efficiency.

PERSONAL QUALITIES

• 1. Behaves ethically and refrains from disclosing information of a confidential nature.
• 2. Demonstrates consistent integrity, dependability, reliability, and professionalism.
• 3. Maintains speech, appearance, and behavior which are professionally appropriate.
• 4. Demonstrates a supportive attitude toward the school program.

OFFICE MANAGEMENT

• 1. Assumes responsibility for general office management.
• 2. Handles office problems with professional efficiency.

RECORDS AND BOOKKEEPING

• 1. Follows state and local guidelines in bookkeeping.

JOB DESCRIPTION

The Bookkeeper/Data Manager must have demonstrated experience using the Alabama State Department of Education’s eGAP system to support federal program applications, amendments, reimbursements, and budget monitoring. The position requires experience contributing to the Consolidated Plan, including developing Title I budgets and completing applicable Application Details. The successful candidate will use Microsoft Excel and Google Sheets to create, track, reconcile, and update each school’s Title I budget on a monthly basis. This individual must maintain accurate financial records, analyze expenditures against approved budgets, and communicate timely budget information to school and district leadership. Experience with Droplet and the Purchase Order process is required. Experience creating presentations using Canva and working with artificial intelligence (AI) platforms is also required.

OTHER

Performs other reasonable and appropriate assignments as may be delegated by the administration in accordance with the policies of the Gadsden City Board of Education.