Local School Bookkeeper - AJHS, 10 month

Alabama State Department of Education; Arab (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

Alabama State Department of Education seeks a Local School Bookkeeper for a 10-month contract. You will manage accounts payable, payroll records, bank deposits, and year-end closings for the district, ensuring allocations and expenses stay within budget.

The role requires a high school diploma (college degree preferred), knowledge of double-entry accounting, and experience with NextGen (MCAI) software. You will support the Principal and CSFO, work in a fast-paced environment, and uphold ethical

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Experience with NextGen (MCAI) software preferred.
• Knowledge of double-entry accounting is required.
• Ability to solve problems, multi-task, and interact professionally with the public and staff.
• Demonstrates high ethical standards, accountability, and integrity; follows ACS guidelines.

Responsibilities

• Performs accounts payable tasks including PO issuance, coding and posting invoices, and timely vendor payments.
• Prepares and submits bank deposits daily.
• Performs monthly and fiscal year-end close processes.
• Reconciles monthly bank statements.
• Assists in preparing the Board's annual budget.
• Prepares and maintains payroll records.
• Monitors balances and financial activity to ensure allocations and budgets are followed.
• Responds to inquiries promptly and accurately.
• Reports problems or irregularities to supervisors and cooperates with auditors.
• Provides backup support when the secretary is unavailable.
• Complies with school system rules and policies; pursues professional growth.
• Shows initiative and team spirit; performs other related duties.

Skills

Problem solving

Multi-tasking

Public interaction

Integrity

Professional communication

Education

High school diploma

College degree preferred

Tools

NextGen (MCAI) software

Job description

Position: Local School Bookkeeper, 10 month

Qualifications

• High school diploma or equivalent, college degree preferred
• Experience with NextGen (MCAI) software, preferred
• Knowledge of double entry accounting
• Skills in problem solving, multi-tasking, dealing effectively and professionally with the public and employees
• Possess and demonstrate high ethical standards, accountability, and integrity and ensure compliance with ACS financial guidelines

FSLA Status

Non Exempt

Reports To

Principal and CSFO

Background Check Required

(HB 402 ACT 99-361 Alabama Legislature) Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation.

Essential Duties

• Performs accounts payable duties that include, but are not limited to, the issuance of purchase orders, accurate coding and posting of invoices, timely payments to vendors.
• Prepares and submits bank deposits daily.
• Performs monthly and fiscal year end close processes.
• Reconciles monthly bank statement
• Assists in the preparation of the Board's annual budget.
• Prepares and maintains payroll records.
• Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate, expenses are within budget limits and/or fiscal practices are followed.
• Responds to inquiries, requests and concerns in a timely and accurate manner.
• Reports potential problems, unusual events or work irregularities to appropriate administrative or supervisory personnel.
• Cooperates with auditors and provides information as requested.
• Acts as support when secretary is unable to fulfill duties.
• Possesses physical, emotional ability and dexterity as needed to perform work required in a fast pace intensive work environment. Plans and accomplishes work within limited time periods.
• Follow school system rules, procedures, Board policies, State and Federal rules and regulations.
• Engages in professional growth, demonstrates professional ethics and leadership.
• Shows initiative and demonstrates cooperative spirit.
• Performs other related duties as assigned.

Contract Period

202 Days

Salary Range

Salary schedule depending on experience

Opening Date

August 6, 2026