Billing Specialist

Husch Blackwell; Chicago (IL); On-site; Confidential; Full time

Benefits offered by this job

Medical and dental coverage

Paid time off

Retirement plan participation

Job summary

Husch Blackwell in Chicago, Illinois is looking for a Billing Specialist to oversee the monthly billing cycle. The specialist will be responsible for issuing accurate invoices and ensuring compliance with client billing guidelines.

This role requires strong attention to detail and experience in legal billing, alongside proficiency in Microsoft Office and eBilling systems. Full-time employees can expect competitive compensation and comprehensive benefits.

Qualifications

• 2+ years of legal billing and client invoicing experience.
• Knowledge of electronic billing processes and procedures.
• Flexibility to work overtime and weekends if needed.

Responsibilities

• Coordinate the monthly client billing process effectively.
• Verify accuracy of billing and compile supporting documentation.
• Resolve billing disputes and discrepancies in a timely manner.

Skills

Legal billing experience

Attention to detail

Microsoft Office proficiency

Organizational skills

Education

Associate’s degree or equivalent education

Bachelor’s degree preferred

Tools

eBillingHub

Elite 3E

Paperless Proforma

Job description

Job Summary

Billing Specialist responsible for coordinating monthly billing cycle, including issuing accurate invoices for an assigned number of attorneys while meeting deadlines.

Responsibilities

• Initiate and implement all aspects of the monthly client billing process, including:
  • Review and edit monthly proformas via Paperless Proforma
  • Modify time and cost entries, write off and write down entries, complete transfers, divide, and combine timecards
  • Ensure rates are accurate and apply available funds to billing as instructed
• Verify accuracy of billing
• Compile supporting documentation per client billing guidelines
• Acquire and maintain proper approval documentation
• Finalize and distribute invoices according to Firm and Client guidelines
• Research and respond to billing inquiries from attorneys and clients in a timely, professional manner
• Submit invoices by mail, email, e‑billing via eBillingHub and other e‑billing vendors
• Set up matters for e‑billing on vendor sites and within the firm’s billing system
• Address and resolve billing disputes and discrepancies in a timely manner
• Coordinate appeals for rejected invoices
• Internal/External Customer Service:
  • Provide client accruals, status updates, and budgets upon request
  • Communicate with attorneys, clients, or staff to address billing questions as needed
  • Maintain contact with attorneys, staff, and clients while observing confidentiality
  • Answer questions regarding billing processes and procedures
  • Collaborate with other departments (Accounts Receivable, client and matter setup, rate management, trust accounting, unallocated funds, and billed on account funds)
• Other related duties include:
  • Maintain addresses, invoice templates, and e‑billing information within the firm’s billing system
  • Assist with customized reporting requirements for internal or external clients
  • Effectively prioritize numerous tasks and meet designated deadlines
  • Manage monthly reports surrounding billing workload
  • Other duties as assigned

Qualifications

• Associate’s degree or equivalent education and work experience; Bachelor’s degree preferred
• 2+ years of legal billing and client invoicing experience
• Knowledge or prior use of Elite 3E
• Knowledge of electronic billing processes and procedures
• Experience with eBillingHub preferred
• Experience with third‑party e‑billing vendors (Legal Tracker, TyMetrix 360, CounselLink, etc.)
• Knowledge of Paperless Proforma preferred
• Proficiency with Microsoft Office, especially Excel and Word
• Strong organizational and time‑management skills
• Strong attention to detail and accuracy
• Problem‑solving skills and ability to manage multiple priorities
• Excellent communication skills, both written and verbal, and strong interpersonal skills
• Flexibility to work overtime and weekends if needed

Compensation and Benefits

Employees are entitled to compensation commensurate with skill and experience. Compensation varies by skills, experience, location, and other factors permitted by law.

• State of California: $56,000 - $114,000
• State of Colorado: $52,000 - $92,000
• State of Illinois: $51,000 - $98,000
• State of Massachusetts: $56,000 - $107,000
• State of Maryland: $54,000 - $82,000
• State of Minnesota: $56,000 - $93,000
• Jersey City, NJ: $61,000 - $110,000
• State of New York: $52,000 - $113,000
• State of Vermont: $55,000 - $106,000
• State of Washington: $54,000 - $103,000
• Washington, D.C.: $72,000 - $106,000

The above salaries do not include discretionary bonuses. Full‑time employees receive benefits including medical and dental coverage, life insurance, short‑term and long‑term disability insurance, pre‑tax flexible spending account for certain medical and dependent care expenses, an employee assistance program, paid time off, paid holidays, and participation in a retirement plan after meeting eligibility requirements.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.