Bookkeeper/Administrative Assistant

Johnsburg School District 12; McHenry (IL); On-site; Part time

Job summary

Join a leading education management district as a Bookkeeper/Administrative Assistant. This role involves maintaining financial records, supporting administration, and ensuring compliance with policies. Ideal candidates will exhibit strong organizational skills and attention to detail, contributing to a collaborative work environment.

Benefits

Competitive Salary

Competitive Benefits package

Family medical and dental benefits

403b deferral

2 personal days and 11 sick days annually

Qualifications

• Experience in bookkeeping preferred, preferably in a public school setting.
• Knowledge of general accounting principles.
• Ability to analyze financial data and reports.

Responsibilities

• Maintain all financial records for the school district.
• Coordinate payments for monthly accounts payable bills.
• Assist with the reconciliation of all bank and financial statements.

Skills

Organization

Attention to Detail

Interpersonal Skills

Problem Solving

Communication

Education

High School diploma/equivalent

Tools

Microsoft Office

Google Drive

Job description

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Join to apply for the Bookkeeper/Administrative Assistant role at Johnsburg School District 12

Johnsburg School District 12

Job Title: Bookkeeper/Administrative Assistant

Reports to: Assistant Superintendent and Superintendent

Summary: The District Bookkeeper/Administrative Assistant will be responsible for maintaining all financial records for the school district as assigned in accordance with all applicable laws, policies and procedures as well as providing support to District Administration.

Conditions Of Employment

• Fiscal year (July–June), 248 days, 8 hours per day
• Competitive Salary commensurate with experience
• Starting wage: $18.40/hour
• Competitive Benefits package
• 2 personal days and 11 sick days annually
• Participation in the IMRF pension plan
• Available to Employee
• Family medical and dental benefits
• Medical spending plan
• 403b deferral
  

Qualifications

• High School diploma/equivalent
• Experience in bookkeeping preferred, preferably in a public school setting
• Knowledge of general accounting principles
• Knowledge of general office equipment
• Ability to analyze financial data and reports
• Proficiency in Microsoft Office (Word and Excel) and/or Google Drive (Docs and Sheets)
• Internet and social media skills
• Strong organizational skills, technology skills and multitasking abilities
• Strong attention to detail
• Demonstrate excellent integrity, character and initiative, respect confidentiality
• Criminal justice fingerprint/background and Faith’s Law clearance
• Current physical and TB
  
  

Essential Responsibilities

• Finance
• Accounts Payable:
• Coordinate payments for monthly accounts payable bills and semi-monthly payroll liability payments
• Prepare invoice payment documentation for Board of Education approval
• Manage District credit card procurement account
• Maintain oversight of all cardholders and credit card limits
• Maintain monthly tracking, communication and process payments for district procurement cards
• Download and import monthly transactions into Skyward and ensure reconciliations are completed
• Imprest Account:
• Prepare checks for all athletic officials
• Prepare checks as needed for day-of or short term turnaround needs
• Transfer funds from General Account to Imprest Account monthly
• Maintain accurate records of all invoices and purchase orders
• Batch POs as necessary
• Prepare 1099s annually
• Accounts Receivable:
• Maintain, coordinate and record daily deposits and receipts
• Pull monthly deposit data from ISBE - FRIS System to record deposits into Skyward
• Post property tax distributions
• Post interest from General and Investment accounts
• Reconciliations:
• Assist with the reconciliation of all bank and financial statements, reports, and documents
• Record applicable items onto Treasurer’s Report
• Assist with the reconciliation of, and balancing of, flexible spending checking account and liability expense monthly
• Assist with student activity account recordkeeping and deposits
• Reconcile student activity flow through accounts
• Complete monthly transfer journal entries and any other necessary journal entries
• Annual Financial Audit:
• Prepare for and assist with annual financial audit
• Review Fixed Assets and complete submission to Industrial Appraisal
• Maintain a record and filing system of accounts payable to assist Assistant Superintendent and Auditors for the purpose of providing support and documentation on internal processes
• General Office
• Assist in the office as needed (answer calls, assist staff and visitors, and assist with general daily tasks)
• Interact positively and professionally with all District stakeholders
• Update Signer Cards for Bank Accounts when necessary
• Coordinate and oversee District Records Disposal Certificate and Shredding
• Oversee maintenance of postage meter
• Deliver correspondences to Regional Office of Education, County Clerk etc. as needed
• Coordinate the purchase of Business Office supplies
• Checks, envelopes, 1099 and W2 forms and other items as necessary
• Coordinate annual update of mileage reimbursement rate
• Protect the confidentiality of district and office records and information
• Adhere to the district’s expectations with regards to attendance and punctuality
• Perform other administrative duties as assigned by the Assistant Superintendent or Superintendent
  

Competencies

• Excellent interpersonal and organizational skills
• Leadership: Coaches, mentors, and challenges others to excel despite obstacles and challenging situations. Builds positive relationships inside and outside of the district.
• Innovative Problem-Solving: Approaches work with a sense of possibility and sees challenges as opportunities for creative problem solving; takes initiative to explore issues and find potential innovative solutions.
• Teamwork: Increases the effectiveness of surrounding teams through collaboration, constant learning and supporting others; sensitive to diversity in all its forms; respects and is committed to learning from others.
• Dependability: Does whatever it takes to consistently deliver with high quality under tight deadlines.
• Communication Skills: Communicates clearly and compellingly with diverse stakeholders in both oral and written forms; anticipates and responds to stakeholder needs in a high-quality and courteous manner.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Education Management

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