Bookkeeper/Administrative Assistant

Johnsburg School District 12; North Dakota; On-site; Full time

Job summary

Johnsburg School District 12 is seeking a Bookkeeper/Administrative Assistant to maintain financial records and support district administration. The role requires strong organizational skills and proficiency in bookkeeping, with a starting wage of $18.40/hour. Competitive benefits are included.

Benefits

Competitive Benefits package

Family medical and dental benefits

403b deferral

2 personal days and 11 sick days annually

Qualifications

• Experience in bookkeeping preferred, especially in a public school setting.
• Ability to analyze financial data and reports.

Responsibilities

• Coordinate payments and manage credit card procurement.
• Assist with bank and financial statement reconciliations.
• Maintain confidentiality and perform administrative duties.

Skills

Bookkeeping

Organization

Communication

Problem Solving

Attention to Detail

Education

High School diploma/equivalent

Tools

Microsoft Office

Google Drive

Job description

Johnsburg School District 12

Job Title: Bookkeeper/Administrative Assistant

Reports to: Assistant Superintendent and Superintendent

Summary:

The District Bookkeeper/Administrative Assistant will be responsible for maintaining all financial records for the school district in accordance with applicable laws, policies, and procedures, as well as providing support to District Administration.

Conditions Of Employment

• Fiscal year (July–June), 248 days, 8 hours per day
• Competitive Salary commensurate with experience (Starting wage: $18.40/hour)
• Competitive Benefits package including 2 personal days and 11 sick days annually
• Participation in the IMRF pension plan
• Available to Employee: Family medical and dental benefits, Medical spending plan, 403b deferral

Qualifications

• High School diploma/equivalent
• Experience in bookkeeping preferred, preferably in a public school setting
• Knowledge of general accounting principles
• Knowledge of general office equipment
• Ability to analyze financial data and reports
• Proficiency in Microsoft Office (Word and Excel) and/or Google Drive (Docs and Sheets)
• Internet and social media skills
• Strong organizational skills, technology skills, and multitasking abilities
• Strong attention to detail
• Demonstrate integrity, character, and initiative, respecting confidentiality
• Criminal justice fingerprint/background and Faith’s Law clearance
• Current physical and TB clearance

Essential Responsibilities

• Finance
• Accounts Payable: Coordinate payments, prepare invoice documentation, manage credit card procurement, and reconcile transactions.
• Imprest Account: Prepare checks, transfer funds, and maintain oversight of athletic officials and short-term needs.
• Maintain records of invoices and purchase orders, prepare 1099s annually.
• Accounts Receivable: Record deposits, pull deposit data, and post property tax distributions and interest.
• Reconciliations: Assist with bank and financial statement reconciliations and balance accounts.
• Annual Financial Audit: Prepare for audits, review fixed assets, and maintain documentation.
• General Office
• Assist in the office, interact professionally with stakeholders, update signer cards, oversee record disposal, and coordinate supplies.
• Maintain confidentiality, adhere to attendance policies, and perform other administrative duties as assigned.

Competencies

• Excellent interpersonal and organizational skills
• Leadership and mentorship qualities
• Innovative problem-solving skills
• Teamwork and respect for diversity
• Dependability and high-quality work delivery
• Effective communication skills in oral and written forms