Bookkeeper & Administrative Assistant

Woolf Farming & Processing; Fresno (CA); On-site; USD 33,062 - 39,950; Full time

Job summary

A family-owned agricultural business in California is seeking a Bookkeeper & Administrative Assistant. This full-time, on-site role involves supporting the Accounting Department with daily financial operations and general administrative tasks. Candidates should possess an associate’s degree in accounting or finance, 2-4 years of relevant experience, and proficiency in accounting software. Strong organizational skills and attention to detail are crucial for success in this role.

Qualifications

• 2-4 years of experience in bookkeeping or accounting and administrative support.
• Proficient in both accrual and cash basis accounting.
• Strong organizational skills and attention to detail.

Responsibilities

• Support daily accounting operations including cash management.
• Prepare and review bank reconciliations for accuracy.
• Manage various projects and scheduling for the owners.

Skills

Bookkeeping

Accounting

Microsoft Office Suite

Data analysis

Problem-solving

Education

Associate’s Degree in Accounting or Finance

Tools

Famous accounting software

Access

Excel

Job description

Direct message the job poster from Woolf Farming & Processing

Bookkeeper & Administrative Assistant

Company Description

Woolf Farming is a third-generation family-owned business continually committed to producing high-quality crops. Woolf Farming and Processing operates in California’s fertile Central Valley. We sustainably grow, process and deliver healthy natural products. With over five decades of experience combined with the desire to be early adopters of technology and innovation allows us to maximize both quality and yield, while also enhancing the value of the natural resources we manage. We enjoy the benefits of these efforts across all of the conventional and organic crops we grow, including almonds, pistachios, tomatoes and various other row crops. As stewards of land in California’s Central Valley, we take very seriously our obligation to manage the region’s natural resources sustainably.

Role Description

This is a full-time on-site role for a Bookkeeper & Administrative Assistant, located in Fresno, CA. The Bookkeeper/Administrative Assistant supports the Accounting Department in maintaining accurate financial records across multiple entities, ensuring that the transactions they are responsible for are recorded properly and in accordance with company policies and performs general administrative duties.

This position supports daily accounting operations, including cash management, accounts payable, accounts receivable, bank reconciliations, and general ledger maintenance. Additionally, the role involves handling administrative tasks such as scheduling meetings, maintaining office supplies, and performing other clerical duties. The candidate provides essential administrative support to management and staff. The position also provides backup support to other team members as needed.

Pay Range: $24.00 - $29.00 per hour.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Greet and assist guests upon arrival.
• Serve as backup for answering incoming phone calls.
• Prepare bank reconciliations for all entities.
• Review ACH and Positive Pay check listings to ensure accuracy with supporting documents.
• Initiate wire transfers and perform bank to bank book transfers for all entities.
• Coordinate with banks regarding payment status and transaction issues.
• Calculate all related party and intercompany interest.
• Reconcile intercompany crop loans, receivables, payables, and interest on both an accrual and cash basis, track and manage note receivables and interest for related and third parties.
• Process check deposits via remote deposit or in person at the bank.
• Record cash receipts, income, charge transactions, and journal entries.
• File all cash receipts, income, charge transactions, and journal entries for all entities.
• Prepare monthly intercompany funding schedule.
• Prepare weekly cash and line of credit (LOC) reports for management.
• Mail accounts payable checks.
• Recalculate interest expense and reconcile note payable balances to lender statements for reasonableness.
• Allocate Woolf Almond Development line of credit interest to development entities.
• Pay and record credit card charges and reconcile the credit card suspense account.
• Provide amounts to the accounts receivable clerk with amounts to bill for personal credit card usage.
• Maintain general ledgers for multiple second and third generation trusts; review cash needs and plan appropriate funding.
• Manage various projects and scheduling for the owners.
• Prepare materials and support documentation for board meetings.
• Schedule, manage, and deliver legal and corporate documents as required.
• Coordinate catering and food orders for meetings and management gatherings.
• Assist in gathering and organizing documentation for annual audit and tax filings; ensure proper filing and record maintenance upon completion.
• Serve as backup for ordering office and breakroom supplies, including reviewing incoming orders and organizing items.
• Support month end and year end closing processes, including preparation of journal entries.
• Review and approve Accounts Payable (AP) runs for accuracy.
• Perform other duties as assigned by management.

QUALIFICATIONS:

• Associate’s Degree in Accounting, Finance, or related field preferred.
• 2-4 years of experience in bookkeeping or accounting and administrative support.
• Proficient in both accrual and cash basis accounting, including recording, reconciling, and reporting transactions accurately.
• Ability to research, compile, analyze and interpret data effectively.
• Proficient in accounting software applications, such as Famous, Access and Excel spreadsheets.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent problem-solving and teamwork skills.
• Strong verbal and written communication skills, with excellent interpersonal abilities for effective collaboration with team members, owners, and external stakeholders.
• Strong organizational skills and attention to detail.
• Capable of handling multiple priorities while consistently meeting deadlines.
• Demonstrates initiative and a proactive approach to work.
• Work both independently with minimal supervision and collaboratively within a team environment.
• Demonstrates exceptional accuracy, thoroughness, and attention to detail.
• Maintains professionalism, accountability and ensuring strict confidentiality at all times.
• Experience with agriculture or accounting for multiple entities a plus.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be provided to enable individuals with disabilities to perform the essential functions of the position.

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Industries: Food and Beverage Manufacturing