Accounts Payable Specialist

Wine Industry Expo; Farmington, Northern (NM, KY); Hybrid; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

Paid holidays

Retirement benefits

Stable Monday-Friday schedule

Job summary

Pleasant Valley Farms seeks a dependable Accounts Payable Specialist to join our administrative team. This role manages day-to-day accounts payable functions, including processing vendor invoices, matching invoices to purchase orders and receiving documentation, and reconciling vendor statements.

The ideal candidate is highly organized, accurate, and comfortable handling a large volume of invoices while meeting deadlines.

Qualifications

• Prior accounts payable experience preferred.
• Experience processing invoices and reconciling vendor statements.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Independent worker but also a team player.
• Proficiency with Microsoft Office and ERP software.
• Professional handling of confidential information.

Responsibilities

• Review, code, and enter vendor invoices accurately and timely.
• Match invoices with purchase orders and receiving documents.
• Verify pricing, quantities, approvals, and payment terms before processing invoices.
• Prepare and process weekly vendor payments (checks, ACH, etc.).
• Maintain accurate AP records and supporting documentation.
• Reconcile vendor statements and resolve discrepancies.
• Communicate with vendors regarding invoices and payments.
• Assist with year-end vendor reporting and 1099 preparation.

Skills

Accounts payable

Attention to detail

Organizational skills

Time management

Communication skills

Excel

Accounting software

Education

High school diploma

Accounting coursework

Tools

Excel

Outlook

ERP software

Job description

Pleasant Valley Farms - Farmington, CA

Full-Time | Monday-Friday

Job Summary

Pleasant Valley Farms seeks a dependable, organized, detail-oriented Accounts Payable Specialist to join our administrative team. This position manages day-to-day accounts payable functions, including processing vendor invoices, matching invoices to purchase orders and receiving documentation, reconciling vendor statements, preparing payments, maintaining accurate records, and resolving discrepancies. The ideal candidate is highly organized, accurate, comfortable working with numbers, and able to manage a high volume of invoices while meeting deadlines. This position works closely with vendors, management, purchasing, receiving, and other departments throughout the company.

Key Responsibilities

Accounts Payable

• Review, code, and enter vendor invoices accurately and timely.
• Match invoices with purchase orders, receiving documents, and other supporting documentation.
• Verify pricing, quantities, approvals, and payment terms before processing invoices.
• Prepare and process weekly vendor payments, including checks, ACH payments, and other approved payment methods.
• Maintain accurate accounts payable records and supporting documentation.
• Monitor outstanding invoices and ensure payments are made according to established terms.
• Reconcile vendor statements and research missing invoices, credits, or discrepancies.
• Communicate directly with vendors regarding invoice and payment questions.
• Research and resolve billing, pricing, receiving, and payment discrepancies.
• Process vendor credits and ensure credits are properly applied.
• Maintain vendor files and assist with new vendor setup and documentation.
• Obtain and maintain required vendor information, including W-9 forms.
• Assist with year-end vendor reporting and 1099 preparation.

Accounting & Administrative Support

• Assist with account reconciliations and month-end closing activities.
• Maintain organized electronic and physical accounting records.
• Work with purchasing, receiving, operations, and management to resolve invoice discrepancies.
• Assist with audits by providing requested invoices, payment records, and supporting documentation.
• Monitor accounts payable aging and identify outstanding issues requiring follow-up.
• Maintain confidentiality of company, vendor, and financial information.
• Assist with additional accounting and administrative projects as needed.

Qualifications

• Previous accounts payable, bookkeeping, or accounting experience preferred.
• Experience processing invoices and reconciling vendor statements.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Comfortable working independently while also being part of a team.
• Strong communication and problem-solving skills.
• Proficiency with Microsoft Excel, Outlook, and general office software.
• Experience with accounting or ERP software is preferred.
• Ability to handle confidential financial information professionally.
• High school diploma or equivalent required; accounting or business coursework is a plus.

Preferred Experience

Candidates with experience in any of the following are especially encouraged to apply:

• Accounts payable in agriculture, food manufacturing, processing, distribution, or transportation
• High-volume invoice processing
• Purchase order and three-way matching
• Vendor statement reconciliation
• ACH and check payment processing
• Month-end accounting procedures
• 1099 preparation
• ERP or accounting software

What We're Looking For

We are looking for someone who takes ownership of their work and understands that accuracy and follow-through are critical in accounts payable. The successful candidate will be comfortable researching discrepancies, communicating with vendors and internal departments, and following an issue through to resolution. This is a great opportunity for someone who enjoys working in a fast-paced, established agricultural business and wants a stable, long-term position with a growing team.

Benefits

Pleasant Valley Farms offers a competitive compensation and benefits package, which may include:

• Competitive hourly pay
• Full-time, year-round employment
• Medical benefits
• Paid time off
• Paid holidays
• Retirement benefits
• Stable Monday-Friday schedule
• Opportunities for professional growth and increased responsibility

About Pleasant Valley Farms

For more than 60 years, Pleasant Valley Farms has produced high-quality eggs for Northern California consumers. Our operation includes egg production, processing, distribution, and transportation, creating a fast-paced environment where teamwork, accuracy, food safety, and quality are essential.

Pleasant Valley Farms is an Equal Opportunity Employer.