Bookkeeper - High School

Arlington Independent School District; Arlington (TX); On-site; USD 25,000 - 39,000; Part time

Job summary

Arlington Independent School District is seeking a part-time Bookkeeper at a high school to manage cash funds, deposits, and daily accounting tasks. The role supports activity funds, cafeteria and administration accounts, and ensures accurate financial records.

The position requires a high school diploma and prior bookkeeping experience, with clerical background preferred. The incumbent may also serve as a back-up clerk and operate the school Xerox machine as needed.

Qualifications

• High School diploma or equivalent required.
• Two years educational secretarial/clerical experience or fifteen hours or more of college business courses.
• Experience in bookkeeping and accounting.

Responsibilities

• Receives all monies coming into the school from Activity Funds, Administration Accounts, and Cafeteria Funds.
• Types daily deposits and makes ready for pick-up by security.
• Compiles monthly reports and bank reconciliation with a list of all checks written during the month.
• Collects sales tax on all merchandise sold within the school; prepares report for Administration and sends check for taxes collected with report.
• Follows up on any returned checks for Activity Fund and Administration Office accounts.
• Follows up on transportation charges and pays bills on those expenses.
• Keeps separate ledger on each Activity Fund account; pays all bills and invoices on Activity Fund accounts; keeps file of invoices for each account.
• Audits each teacher's receipt book during the year to compare with Activity Fund records.
• Issues payment authorizations for principal's approval for writing checks; pays bills and invoices for this account.
• Presents all books, accounts, records for annual audit.

Skills

Bookkeeping

Accounting

Clerical experience

Education

High School diploma or equivalent

Two years educational secretarial/clerical experience or fifteen hours of college business courses

Tools

Xerox machine

Job description

Support/Hourly - Position - Bookkeeper - High School

Job Number 0000765515

Start Date

Open Date

Closing Date

ROLE AND PURPOSE:

To serve as bookkeeper and custodian of funds for the high school

QUALIFICATIONS:

Education/Certification:

• High School diploma or equivalent from an accredited institution (required)
• Two years educational secretarial/clerical experience or fifteen hours or more of college business courses.

Experience:

• Experience in bookkeeping and accounting

MAJOR RESPONSIBILITIES AND DUTIES:

INSTRUCTIONAL MANAGEMENT

• None

SCHOOL/ORGANIZATION CLIMATE

SCHOOL/ORGANIZATIONAL IMPROVEMENT

• Serves as back-up for other clerks as needed.
• Serves as Key Operator for Xerox machine.

ADMINISTRATION & FISCAL/FACILITIES MANAGEMENT

• Receives all monies coming into the school from Activity Funds, Administration Accounts, and Cafeteria Funds.
  • Collects tuition from non-eligible students and deposits to Administration Office account.
  • Deposits money turned in from parking stickers, towel fees, lost books, athletic events., etc.
  • Issues refunds for lost textbooks returned with receipt.
• Types daily deposits and makes ready for pick-up by security.
• Compiles monthly reports and bank reconciliation with a list of all checks written during the month.
• Collects sales tax on all merchandise sold within the school; prepares report for Administration and sends check for taxes collected with report.
• Follows up on any returned checks for Activity Fund and Administration Office accounts.
• Follows up on transportation charges and pays bills on those expenses.
• Services Activity Fund accounts.
  • Keeps separate ledger on each Activity Fund account.
  • Pays all bills and invoices on Activity Fund accounts.
  • Keeps file of invoices for each account.
  • Audits each teacher's receipt book during the year to compare with Activity Fund records.
• Services Administration Account
  • Issues payment authorizations for principal's approval for writing checks.
  • Pays bills and invoices for this account.
• Presents all books, accounts, records for annual audit.

STUDENT MANAGEMENT

• None

SCHOOL/COMMUNITY RELATIONS

• Maintains positive relationships with co-workers.

PROFESSIONAL GROWTH AND DEVELOPMENT

• As determined by supervisor

SUPERVISORY RESPONSIBILITIES

• None

MISCELLANEOUS

• Performs other duties as may be assigned by supervisor.