Bookkeeper & Admin Assistant

Freddie Mac; United States; Remote; USD 40,000 - 60,000; Full time

Job summary

A leading residential design-build firm is looking for a detail-oriented Bookkeeper & Admin Assistant to support its financial and operational functions. The successful candidate will manage accounts, process payroll, and coordinate office operations while ensuring meticulous record keeping and compliance with regulations. Ideal for individuals with strong organizational and communication skills, this role offers a competitive salary and opportunities for professional development.

Benefits

Competitive salary commensurate with experience

Opportunities for professional development and growth

Collaborative and supportive work environment

Qualifications

• 2+ years of bookkeeping experience preferred.
• Experience in a small business or construction design environment is a plus.
• Proficiency in QuickBooks and Microsoft Office, especially Excel.

Responsibilities

• Manage accounts payable and receivable, including invoicing and tracking payments.
• Coordinate office operations and assist in tracking client communications.
• Assist with payroll processing and maintain accurate financial records.

Skills

Organizational Skills

Time Management

Communication Skills

Education

Associate's or Bachelor's degree in Accounting or Business Administration

Tools

QuickBooks

Microsoft Office Suite

Job description

Job Title: Bookkeeper & Admin Assistant

Company: Confidential Residential Design-Build Firm

Location: Remote

About Us:
We are a family-owned and operated residential design-build firm with over 30 years of experience in the Pacific Northwest and beyond. Our team specializes in creating bespoke residences that reflect our clients' visions, with a commitment to quality, integrity, and craftsmanship. Our seamless design-build approach ensures projects are executed from concept to completion with exceptional attention to detail.

Position Overview:
We are seeking a detail-oriented and organized individual to serve as a Bookkeeper & Admin Assistant, supporting the financial and operational functions of our growing design-build firm. The ideal candidate will have experience in bookkeeping, a knack for organization, and the ability to multitask effectively in a dynamic work environment.

Key Responsibilities:
Bookkeeping Duties:

• Manage accounts payable and receivable, including invoicing, tracking payments, and reconciling accounts.
• Process payroll and ensure compliance with all applicable tax and labor laws.
• Maintain accurate financial records, including preparing monthly financial reports.
• Track project budgets and expenses to ensure alignment with forecasts.
• Assist with preparing financial data for tax filings and audits.

Operations Support:

• Coordinate office operations, including supply management and vendor communications.
• Maintain project schedules and assist with resource allocation to meet deadlines.
• Organize and maintain digital and physical records, including contracts, invoices, and other project-related documents.
• Assist in tracking client communications and scheduling meetings or site visits.
• Support human resources functions, such as onboarding new team members and maintaining employee records.

Qualifications:

• Education: Associate's or Bachelor's degree in Accounting, Business Administration, or a related field preferred.
• Experience:
  • 2+ years of bookkeeping experience, ideally within a small business or construction/design environment.
  • Familiarity with operational or administrative roles is a plus.
• Technical Skills:
  • Proficiency in QuickBooks or similar accounting software.
  • Strong skills in Microsoft Office Suite, particularly Excel.
  • Experience with project management tools or CRM software is a bonus.
• Soft Skills:
  • Exceptional organizational and time-management abilities.
  • Strong written and verbal communication skills.
  • Ability to adapt to changing priorities and work independently or as part of a team.

Benefits:

• Competitive salary commensurate with experience.
• Opportunities for professional development and growth.
• Collaborative and supportive work environment.