Bookkeeper (61337)

Adams and Associates, Inc.; Glenmont (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Adams and Associates, Inc. in the New York area seeks a detail-oriented Bookkeeper to maintain accurate financial records and support daily accounting operations at Job Corps. The role emphasizes integrity and confidentiality, with in-office hours Monday–Friday 8:00am–5:00pm, and no remote option.

The candidate will process accounts payable, reconcile records, and ensure compliance with federal and organizational guidelines while handling vendor payments and staff reimbursements.

Qualifications

• High school diploma or equivalent required, AA degree preferred.
• Proficiency with Microsoft Office and basic accounting software.
• Experience in bookkeeping/accounting and ability to pass a finance test.

Responsibilities

• Process accounts payable vendor payments and disburse checks.
• Enter accounts payable invoices into the accounting system.
• Reconcile payroll and AP subsidiary records.
• Maintain petty cash and oversee staff meal funds.
• Generate timely payments to vendors and staff.
• Ensure confidentiality of sensitive information.

Skills

Detail oriented

Organizational skills

Integrity

Microsoft Excel

Education

High school diploma or equivalent

Associate degree in bookkeeping/accounting

Tools

Microsoft Office

Accounting software

Job description

DESCRIPTION NOW HIRING: BOOKKEEPER

Are you a strong leader passionate about guiding young adults toward success? Do you thrive in a fast-paced environment where teamwork and problem-solving are key? We are seeking a detail-oriented and reliable Bookkeeper to join our team at Job Corps. This role is responsible for maintaining accurate financial records, supporting daily accounting operations, and ensuring compliance with federal and organizational guidelines. The ideal candidate has strong organizational skills, integrity, and experience in bookkeeping or accounting.

Hours: Monday-Friday 8:00am-5:00pm -This is an in office position, remote work in NOT available

POSITION SUMMARY

Performs bookkeeping functions to process accounts payable vendor payments and disburse checks and cash to staff and students. Processes and reconciles Job Corps Student Pay. Maintains related documents in efficient and organized files. Ensures strict confidentiality of sensitive information.

RESPONSIBILITIES

• o Follows all integrity guidelines and procedures and ensures no manipulation of student data.
• o Verifies completeness of invoice packages.
• o Cancels (stamps PAID) all completed invoice and cash payment packages.
• o Enters accounts payable invoices and payment requests into accounting system.
• o Coordinates and oversees student pay and allotments.
• o Maintains the Center petty cash and meal ticket funds. Performs cash transactions for students and for staff meals.
• o Generates timely payments to vendors and staff.
• o Reconciles Payroll (not Accounts Payable) bank account and Accounts Payable subsidiary records.
• o Performs combination of routine calculations, postings and verifying of accounting data. Performs miscellaneous clerical duties including typing assignments, filing, data entry and retrieval, and recurrent report preparation.
• o Maintains accounting records and reports, to include accounts payable, receivable, inventory control, etc. in accordance with procedures.
• o Produces quality work/assignments in a thorough, timely and accurate manner.
• o Maintains appropriate personal attendance, accountability and work productivity standards.
• o Plans, prioritizes and organizes assignments to meet established goals and deadlines.
• o Understands and applies job knowledge to effectively complete all required job responsibilities.
• o Proactively maintains the skills required to perform job duties.
• o Mentors, monitors and models the Career Success Standards as required by the PRH.
• o Shows respect and courtesy to students and holds them accountable for their actions and behavior.
• o Provides quality services for students and ensures that quality is maintained and student needs are met.
• o Pursues improvement and enhancement of requisite services.
• o Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge.
• o Provides quality and timely information to DOL/Company when requested.
• o Effectively articulates thoughts and ideas.
• o Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions.
• o Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected.
• o Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
• o Accepts direction and supervision from the Center Director/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
• o Other duties as assigned.

QUALIFICATIONS & EXPERIENCE

High school diploma or equivalent REQUIRED Associate of Arts Degree from an accredited school or two years bookkeeping/accounting experience preferred. Proficient computer skills and Microsoft suite of applications required. Must pass company finance test. "Adams and Associates, Inc. abides by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a)." These re ulat