Bookkeeper

American Recruiters; Tampa (FL); On-site; USD 19,000 - 35,000; Part time

Job summary

American Recruiters in Florida is seeking a part-time Bookkeeper to manage day-to-day bookkeeping for a fast-growing 3PL operation with high-volume transactions. You will learn our processes and take on more, including purchasing and vendor cost analysis, as you grow into the role.

This position offers on-site work in Lutz, FL with ownership of responsibilities and a family-owned culture that values results and collaboration.

Qualifications

• Proven bookkeeping or accounting experience with QuickBooks Online and Excel.
• Experience with accounts payable, accounts receivable, reconciliations, and general ledger accounting.
• An analytical mindset — when a number looks off, investigate it until you know why.
• Exceptional attention to detail and organizational skills.
• Comfortable working independently with minimal oversight.
• Strong communication skills to explain financial findings clearly.
• Experience with shipping carrier invoices, purchasing, or vendor management is a plus.

Responsibilities

• Maintain accurate, timely financial records and manage day-to-day bookkeeping.
• Process invoices, vendor payments, and customer payments.
• Perform bank, credit card, and general ledger reconciliations.
• Assist with month-end accounting processes and supporting documentation.
• Support management and outside accounting professionals with requested information and reporting.
• Audit shipping carrier invoices against charges recorded in company systems, comparing what carriers charge us against what we bill customers to catch discrepancies.
• Review carrier billing adjustments and investigate questionable or unexplained charges.
• Audit hours submitted by our temp staffing services against what was actually approved by management, making sure we're billed accurately.
• Flag recurring billing issues and trends, and work with other departments to get them corrected going forward.

Skills

QuickBooks Online

Excel

Accounts Payable

Accounts Receivable

Reconciliations

General Ledger

Analytical Mindset

Attention to Detail

Independent Work

Communication Skills

Purchasing

Vendor Management

Shipping Carrier Invoices

Job description

Fast-growing, family-owned 3PL fulfillment company is hiring a Bookkeeper to help manage the financial operations behind a high-volume, fast-scaling business. We move hundreds of thousands of packages a month for clients across the country, and the numbers behind that operation need someone detail-oriented, analytical, and comfortable digging in when something doesn't look right.

This is not a simple data-entry bookkeeping role. We're looking for someone who takes ownership of day-to-day bookkeeping while also auditing carrier and vendor charges, reconciling shipping costs against what we bill our customers, and helping identify discrepancies before they become bigger problems. You'll start by fully learning our bookkeeping processes, and as you find your rhythm, you'll take on more — including purchasing, vendor evaluation, and carrier/vendor cost analysis.

WHAT YOU'LL OWN

• Maintain accurate, timely financial records and manage day-to-day bookkeeping.
• Process invoices, vendor payments, and customer payments.
• Perform bank, credit card, and general ledger reconciliations.
• Assist with month-end accounting processes and supporting documentation.
• Support management and outside accounting professionals with requested information and reporting.
• Audit shipping carrier invoices against charges recorded in company systems, comparing what carriers charge us against what we bill customers to catch discrepancies.
• Review carrier billing adjustments and investigate questionable or unexplained charges.
• Audit hours submitted by our temp staffing services against what was actually approved by management, making sure we're billed accurately.
• Flag recurring billing issues and trends, and work with other departments to get them corrected going forward.

Purchasing & Vendor Management (as you grow into the role)

• Once you've settled into the bookkeeping side, take on purchasing responsibilities — evaluating vendors, comparing pricing, and helping manage day-to-day purchasing needs.
• Maintain vendor pricing, terms, and purchasing history.
• Identify opportunities to reduce costs or improve purchasing terms as you get to know our vendor relationships.

WHAT WE'RE LOOKING FOR

• Proven bookkeeping or accounting experience, with strong working knowledge of QuickBooks Online and Excel.
• Experience with accounts payable, accounts receivable, reconciliations, and general ledger accounting.
• A naturally analytical mindset — when a number looks off, you investigate it until you know why.
• Exceptional attention to detail and organizational skills.
• Comfortable working independently and taking ownership of your responsibilities with minimal oversight.
• Strong communication skills — able to explain financial findings clearly to people outside of accounting.
• Comfortable learning new systems and software; experience with shipping carrier invoices, purchasing, or vendor management is a plus.

WHY YOU'LL WANT THIS ROLE

• Real ownership of a meaningful piece of the business, with responsibilities that grow as you do.
• A genuine “family business” culture, even while doing serious volume — people matter here, and your work is directly visible to leadership.
• A flexible, part-time schedule that respects your time once you've found your rhythm in the role.
• Direct exposure to how a fast-scaling operations business runs behind the scenes, from bookkeeping to purchasing to vendor strategy.

SCHEDULE

• Part-time, approximately 20–30 hours per week, on-site in Lutz, FL (no remote work for this role).
• Schedule can flex somewhat around your availability once core responsibilities are consistently covered.