Bookkeeper

Done Right Hood & Fire Safety; New York (NY); On-site; USD 46,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Job summary

Done Right Hood & Fire Safety is seeking a meticulous Bookkeeper in New York to manage invoices, payments, and monthly close for a busy service business. You will handle AR, AP, payroll support and ledger maintenance in a timely, accurate manner.

The role emphasizes detailed reconciliation, clear communication with clients and vendors, and contributing to audit-ready records in a fast-paced environment.

Qualifications

• Hands-on bookkeeping experience (2+ years preferred).
• Experience in finance is required.
• Experience with QuickBooks is required (QuickBooks Desktop is a big plus).
• Very detail‑oriented with a sharp eye for decimals.
• Great with numbers and accuracy.
• Solid understanding of AR, AP, reconciliations and basic accounting principles.

Responsibilities

• Manage accounts receivable by creating and sending invoices, posting customer payments and following up on open balances.
• Own billing and collections by preparing accurate customer bills, tracking past‑due accounts and making friendly, persistent collection calls and emails.
• Handle accounts payable by entering vendor bills, scheduling payments and keeping vendors happy.
• Reconcile bank and credit card accounts and keep every transaction properly categorized.
• Support payroll by gathering hours, preparing reports and ensuring timely payments.
• Keep the general ledger clean and assist with month‑end close and financial reports.
• Work with office and management to answer billing questions and keep records audit-ready.

Skills

Bookkeeping

Attention to detail

Numbers precision

Email communication

Organizational skills

Learn new software

Education

None

Tools

QuickBooks

QuickBooks Desktop

Excel

ServiceTrade

Job description

Love Numbers That Add Up? Keep the Books Behind New York's Busiest Kitchens!

Every day and every night, our crews keep restaurants, hotels and commercial kitchens across New York safe and spotless with hood cleaning and grease trap services. Behind every clean kitchen is a stack of invoices, payments and paperwork, and we're looking for a sharp, detail-loving Bookkeeper to keep Done Right Hood & Fire Safety's finances accurate, organized and on time.

Here's the best part: Done Right is a genuinely fun place to work. We're a friendly, upbeat crew that laughs together, celebrates wins together and has each other's backs, and we're also seriously professional about doing great work for our customers. You get a team you'll actually look forward to seeing every morning, inside a well‑run company you'll be proud to be part of.

If you get real satisfaction from a balanced account, a clean reconciliation and a tidy month-end close, you'll feel right at home here.

What You'll Do

• Manage accounts receivable by creating and sending invoices, posting customer payments and following up on open balances
• Own billing and collections by preparing accurate customer bills, tracking past‑due accounts and making friendly, persistent collection calls and emails
• Handle accounts payable by entering vendor bills, scheduling payments and keeping vendors happy
• Reconcile bank and credit card accounts and keep every transaction properly categorized
• Support payroll by gathering hours, preparing reports and making sure everyone is paid right and on time
• Keep the general ledger clean and help with month‑end close and financial reports
• Work hand in hand with our office and management team to answer billing questions and keep records audit‑ready

What You Bring

• Hands‑on bookkeeping experience (2+ years preferred)
• Experience in finance is required
• Experience with QuickBooks is required (QuickBooks Desktop is a big plus)
• Very detail‑oriented, with a sharp eye that catches every decimal
• Great with numbers and a love of getting them exactly right
• Solid understanding of AR, AP, reconciliations and basic accounting principles
• Ability to learn new software quickly, plus comfort with Excel (experience with ServiceTrade is a plus)
• Strong email skills, with confidence writing to customers and handling email correspondence whenever it's needed
• Organized, dependable and great at communicating with customers, vendors and teammates

Pay & Hours

• Starting pay: $1,000 to $1,300 per week
• Our office hours of operation are Monday through Friday, 9 AM to 5 PM

Benefits

• Health insurance
• Dental insurance
• Vision insurance

Why You'll Love Working Here

• Starting pay of $1,000 to $1,300 per week
• A steady, full‑time role with a growing, essential‑service company, because kitchens never stop cooking
• Health, dental and vision insurance to take care of you and your family
• A fun, friendly and professional workplace where you'll enjoy coming in every day
• A close‑knit, supportive team where your work is seen and appreciated
• Room to grow as the company expands
• The pride of keeping the books for a business that keeps hundreds of New York kitchens safe and up to code

Ready to join a fun, professional team and make the numbers work Done Right? We can't wait to meet you!