Bookkeeper

Jewish Federation of Northern New Jersey; New Jersey; On-site; USD 42,000 - 65,000; Full time

Job summary

The Jewish Federation of Northern New Jersey is seeking a detail-oriented Bookkeeper to manage day-to-day financial operations for a Modern Orthodox, multi-generational synagogue in Bergen County, NJ. Responsibilities include AR, AP, payroll via Paychex Flex, and financial reporting.

The ideal candidate has at least 2 years of bookkeeping or accounting experience, proficiency in QuickBooks, familiarity with ShulCloud, strong Excel skills, and the ability to handle confidential information in a

Qualifications

• Minimum 2 years of bookkeeping or accounting experience.
• Proficiency in QuickBooks required.
• Experience with ShulCloud or a similar CRM/database is preferred.
• Strong Excel and Office skills; ability to protect confidential information.

Responsibilities

• Manage accounts receivable, accounts payable, payroll, and financial reporting.
• Process checks, deposits, and reconcile to QuickBooks.
• Prepare monthly member invoices and annual 1099 forms for vendors.
• Maintain vendor database and assist in preparing financial statements.

Skills

Attention to detail

Communication

Confidentiality

Independent work

Multitasking

Collaboration

Hebrew knowledge (plus)

Education

2+ years bookkeeping experience

Tools

QuickBooks

ShulCloud

Paychex Flex

Microsoft Excel

Job description

Bookkeeper

A large, growing Modern Orthodox, multigenerational synagogue located in Bergen County, NJ is seeking a detail-oriented and experienced Bookkeeper to join our team. This individual will be responsible for managing the synagogue’s day-to‑day financial operations, including accounts receivable, accounts payable, payroll, and financial reporting. The ideal candidate is highly organized, accurate, able to maintain confidentiality, and enjoys working in a collaborative office environment.

Key Responsibilities

• Accounts Receivable
• Monitor online banking activity and ensure all transactions are accurately recorded in QuickBooks.
• Process incoming checks in ShulCloud, prepare deposits for export to QuickBooks, and make bank deposits.
• Create and maintain member charges in ShulCloud, ensuring income is properly mapped to QuickBooks.
• Generate and distribute monthly member invoices, including membership dues, aliyah charges, event fees, pledges, and other assessments.
• Prepare annual charitable giving statements for members.
• Track and reconcile income from synagogue events, holidays, fundraising campaigns, and special programs.
• Accounts Payable
• Process vendor invoices and generate checks in QuickBooks, obtaining required approvals and signatures.
• Manage online bill payments and recurring expenses.
• Record and reconcile all credit card transactions.
• Maintain an organized and up-to-date vendor database.
• Prepare and distribute annual 1099 forms to vendors.
• Manage the petty cash fund and reimburse approved volunteer expenses.
• Financial Management
• Reconcile bank accounts and ensure all transactions are accurately categorized in QuickBooks.
• Assist in preparing financial reports and supporting documentation for synagogue leadership and Board meetings.
• Work closely with the Synagogue Controller to maintain accurate financial records and support ongoing financial operations.
  Payroll
• Collect, verify, and process payroll information using Paychex Flex.
  Ensure payroll is processed accurately and on schedule while maintaining employee confidentiality.

Qualifications

• Minimum of 2 years of bookkeeping or accounting experience required.
• Proficiency in QuickBooks required.
• Experience with ShulCloud or a similar CRM/database system preferred.
• Strong working knowledge of Microsoft Excel and Microsoft Office.
• Experience with Paychex Flex or a comparable payroll platform preferred.
• Excellent organizational skills with exceptional attention to detail.
• Ability to work independently while managing multiple priorities.
• Strong communication, follow-up, and problem-solving skills.
• Ability to handle confidential financial and personnel information with discretion.
• Knowledge of Hebrew is a plus.
• Ability to work collaboratively as part of a small, cohesive office team.

What We’re Looking For

The ideal candidate is dependable, organized, and detail-oriented with a strong understanding of bookkeeping and financial processes. They take pride in maintaining accurate records, handling confidential information with discretion, and ensuring financial operations run smoothly. They are proactive, communicate effectively, and enjoy working collaboratively as part of a small, supportive office team.

Compensation:

Salary commensurate with experience.