Bookkeeper

Lexington Senior High School; Lexington (NC); On-site; USD 40,000 - 60,000; Full time

Job summary

Lexington Senior High School in Lexington, NC seeks an experienced Financial Secretary to manage payroll, purchasing, and bookkeeping tasks within the school’s financial system. You will handle data entry, scanning, and use of accounting software to keep accurate records and generate required reports.

The role involves daily reconciliation, preparing deposits, processing invoices, and supporting front-office operations during peak times. Experience in public school finance is advantageous.

Qualifications

• Experience with payroll and multi-fund bookkeeping using computerized systems.
• Ability to generate monthly financial reports (cash flow, balance, income/expenditure).
• Enter accounting transactions accurately into the system and maintain records.

Responsibilities

• Maintains a large, multi-fund bookkeeping system using a computerized accounting program; verifies and receipts collections from teachers and other school personnel.
• Creates deposits daily, issues local requisitions for school funds; verifies invoices for payment.
• Enters accounting transactions into the system and generates monthly reports.
• Maintains accounts payable files and provides information from programs and procedures.
• Maintains absences and payroll-related records for employees; handles front-office duties during peak times.
• Maintains records for county allotments and purchase orders; oversees fund-raising records.

Skills

Data entry

Spreadsheet software

Accounting basics

Payroll knowledge

Tools

Scanner

Accounting software

Word processing software

Spreadsheet software

Job description

Lexington City Schools Lexington Senior High School - Lexington, North Carolina Open in Google Maps

Starting Date: Immediately

Job Description

Title:

Reports to:

Term of Employment:

12 months

Exempt or Non-Exempt:

Non-Exempt

Based on State and Local Salary Schedules

Purpose

Under general supervision, performs a variety of technical-clerical work preparing and maintaining a variety of computer databases pertaining to payroll, purchasing, and bookkeeping tasks in an assigned school. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs which are part of the student information and financial systems to develop and maintain records to generate federal, state and local reports. The employee is responsible for reviewing forms and handwritten information, and entering data into proper computer files, often utilizing specialized codes and abbreviations; utilizing scanner devices to input data; updating files on a daily basis; printing out reports; and preparing daily back-up copies. The employee is also responsible for troubleshooting errors or other operational problems with computers and peripheral equipment, installing computer program software, and preparing various correspondence and forms. Work also involves general clerical work, such as answering telephones and assisting visitors to the school office.

Financial Secretary Essential Functions:

• Maintains a large, multi-fund bookkeeping system using a computerized accounting program; verifies and receipts collections from teachers and other school personnel
• Creates deposits daily, issues local requisitions for school funds; verifies invoices for payment
• Enters accounting transactions into the system
• Generates monthly reports including cash/flow statements, balance statements, and income/expenditure statements for each fund
• Maintains accounts payable files for verification of receipt of items.
• Gives a variety of information utilizing knowledge of programs and procedures; types correspondence for administrative staff dealing with finances.
• Maintains an accurate record of absences for school-based employees in a computerized system; completes the turnaround report for payroll; maintains leave forms for all employees; gives staff a printout with their check of absences for the pay period.
• Responsible for gate boxes for all athletic and non-athletic events.
• During summer, the employee is responsible for the front office, including, but not limited to: registration of new students, greeting and directing visitors; and answering calls for student records regarding transfer.
• Maintains records for county allotments; types requisitions for these orders and sends to the purchasing department; maintains log of purchase orders.
• Supervises fund raising activities for the school.
• Maintains records for athletic events, including log of tickets sold and files of personal information for event officials.
• Checks prices for supplies in the warehouse catalog; types and codes requisitions; key orders in an on-line purchasing system. Verifies supply orders and distributes them to appropriate staff members. Maintain inventory of school supplies and order items as needed.Processes information using a variety of computer driven word processing, spread sheet and file maintenance programs. Work includes assimilating information from