Bookkeeper

chfs; Kentucky; On-site; USD 10,000 - 69,000; Part time

Job summary

CHFS in Kentucky is seeking a Part-Time Bookkeeper to support daily financial operations, maintain accurate records, and ensure compliance with agency policies and laws. The role handles accounts payable/receivable, bank deposits, reconciliations, and payroll processing, while safeguarding confidential information.

The position emphasizes accuracy, internal controls, and collaboration with the Public Health Director. Equal opportunity employment is stated.

Qualifications

• Maintain accurate financial records following established procedures.
• Record and reconcile daily financial transactions including receipts and deposits.
• Process accounts payable and accounts receivable with proper approvals.
• Prepare bank deposits and supporting documentation.
• Reconcile bank accounts and other financial records regularly.
• Assist with payroll processing and month-end/year-end closings.
• Ensure expenditures are coded, documented, and authorized before payments.
• Maintain organized files and retention requirements.
• Support audits and governmental reporting with accurate data.
• Identify discrepancies and communicate internal-control concerns.

Responsibilities

• Maintain accurate and complete financial records in accordance with agency procedures.
• Record and reconcile daily financial transactions, including receipts, deposits, payments, and expenditures.
• Process accounts payable with approvals and proper documentation.
• Process accounts receivable and monitor aging.
• Prepare and document bank deposits.
• Reconcile bank and other financial accounts and investigate discrepancies.
• Assist with payroll processing and related documentation.
• Review expenditures for proper coding and authorization prior to payment.
• Maintain organized financial files and retention documentation.
• Assist with month-end and year-end closing procedures.
• Support audits, financial reviews, and governmental reporting.
• Ensure compliance with policies, laws, and internal controls.

Job description

Advertisement Closes: 09/23/2026 12:00 AM

Pay Grade: Non-Merit Grade

Salary: $7.25 - $50.00 Hourly

Time Type: Part time

Health Department: Calloway County Health Department

Summary: The Part-Time Bookkeeper is responsible for supporting the day-to-day financial operations of the agency by maintaining accurate and complete financial records in accordance with established accounting procedures, agency policies, applicable laws and regulations, and internal controls. The position processes and records financial transactions, including accounts payable, accounts receivable, receipts, deposits, and expenditures; prepares bank deposits; and performs routine bank and account reconciliations. The Bookkeeper reviews financial documentation for accuracy, appropriate account coding, required approvals, and compliance prior to processing payments.

The position assists with payroll processing, month-end and year-end closing activities, audits, and financial reviews. The Bookkeeper maintains organized financial records and supporting documentation in accordance with applicable record-retention requirements and maintains the confidentiality of financial, employee, and other sensitive agency information. The position is also responsible for identifying and communicating discrepancies, irregularities, or potential internal control concerns to the Public Health Director and assisting with the implementation and maintenance of effective financial procedures and internal controls.

Contact: If you have any questions or would like any more information about this job posting please contact Corbie Orten at [e-mail].

Description

• Maintain accurate and complete financial records in accordance with established accounting procedures and agency policies.
• Record and reconcile daily financial transactions, including receipts, deposits, payments, and expenditures.
• Process accounts payable, including reviewing invoices for accuracy, obtaining appropriate approvals, and preparing payments.
• Process accounts receivable.
• Prepare and make bank deposits and maintain appropriate documentation for all deposits.
• Reconcile bank accounts and other financial accounts on a regular basis and investigate discrepancies.
• Assist with payroll processing and maintain supporting documentation as assigned.
• Review expenditures for appropriate account coding, documentation, and authorization prior to payment.
• Maintain organized financial files and supporting documentation in accordance with applicable record-retention requirements.
• Assist with month-end and year-end closing procedures.
• Assist with the preparation of information and documentation required for audits, financial reviews, and governmental reporting.
• Ensure financial transactions are processed in compliance with agency policies, applicable laws, regulations, and established internal controls.
• Maintain confidentiality of financial, employee, and other sensitive agency information.
• Identify discrepancies or irregularities in financial records and bring concerns to the attention of the Public Health Director.
• Assist with developing and maintaining effective financial procedures and internal controls.

An Equal Opportunity Employer M/F/D