Bookkeeper

The Illinois Association of School Administrators; Carbondale (IL); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Sick leave

Vacation leave

Personal business leave

Paid school holidays

Job summary

The Illinois Association of School Administrators is seeking an experienced accounting professional to oversee all district accounting and bookkeeping transactions, ensuring strict internal controls. The role emphasizes accuracy in payroll, benefits, and wage reporting, with a focus on compliance and efficiency.

Qualifications include a Bachelor’s degree with accounting and finance coursework; CPA is preferred and at least 2 years’ bookkeeping experience, ideally in school finance.

Qualifications

• Bachelor’s degree with accounting and finance coursework.
• CPA preferred; minimum 2 years’ bookkeeping or accounting experience.
• Experience in school finance is preferred; proficient with Microsoft products.

Responsibilities

• Process, audit, and compile payroll data (hours, taxes, insurance, union dues).
• Process annual salary data for all employees and review timesheets.
• Process stipends, bonuses, and voluntary deductions; manage tax withholdings.
• Prepare and distribute payroll checks; research irregularities.
• Maintain accounts payable; reconcile and manage district records.
• Assist with annual audits and ensure compliance with district policies.

Education

Bachelor’s degree with courses in Accounting and Finance

Tools

Microsoft Office

Job description

This position will oversee all accounting and bookkeeping transactions for the district. Strict attention will be required on maintaining internal controls of all fund management and accounting duties.

Performance Responsibilities: (Essential Duties) To perform this job successfully, an individual must be able to accurately perform accounting functions. The requirements listed are representative of the knowledge, skill, ability, physical demands and working conditions required of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Demonstrate support for the Mission, Beliefs and Goals of District.


• Uphold the established Board of Education policies, regulations and administrative procedures.


• Process, audit, and compile payroll data (i.e. hours worked, taxes, insurance, and union dues, etc.).


• Process annual salary data for all employees.


• Review employee timesheets for completion and accuracy.


• Process stipend and bonus payments (i.e. extra-curricular activity sponsors, coaches, etc.).


• Process voluntary insurance premiums, credit union contributions, tax-sheltered annuity contributions, pre-tax flexible spending accounts, professional dues, charitable donations, and wage attachments.


• Compute and report allowable deductions for wage garnishments to county courts and creditors.


• Prepare and distribute payroll checks. Research and rectify irregularities.


• Monitor staff attendance activity.


• Direct deposit deductions and net earnings to employee bank accounts.


• Initiate electronic funds tax payments to the Internal Revenue Service, TRS and IMRF.


• Process and remit liability payments as required (i.e. annuity companies, charitable organizations, etc.).


• Process and report Federal, State, and Social Security tax liabilities and payments for governmental agencies on required cycles.


• Record and monitor teaching hours and salary for substitute and retired teachers for Teachers’ Retirement System (TRS) pension compliance.


• Research and report employment and salary history required by financial loan institutions and worker’s compensation claims for active and former employees.


• Organize and distribute annual W-2, Wage and Tax Statements.


• Edit and process reports as required (i.e. TRS Report of Earnings and Pension Contributions, IMRF Report of Earnings and Pension Contributions, employment statistics to the Illinois Department of Employment Security Census Unit, fiscal year salary report, etc.).


• Process all monthly and weekly Accounts Payable invoices within deadlines, according to school fund accounting principles.


• Maintenance of appropriate records for Federal, State and local audits.


• Maintain files of paid/unpaid invoices, purchase orders and requisitions.


• Process all district purchase orders, including encumbrances to the general ledger, and distribution to appropriate personnel and vendors.


• Process all Revenues via preparation of bank deposits and data entry to the general ledger.


• Reconcile and manage all Activity Accounts.


• Process mail for Business Department.


• Assist Business Manager with miscellaneous data entry, copy and correspondence services.


• Assist other Bookkeeper in all areas as needed.


• Other duties as assigned.

Qualifications

A Bachelor’s degree with courses in Accounting and Finance; CPA preferred; minimum of 2 years’ experience in bookkeeping or accounting environment; experience in school finance is preferred. Proficient with Microsoft products is required.

Salary/Benefits

Salary will range from $24.41 to $30.06 per hour. Employment will be for 8 hours/day, Monday through Friday. Fringe benefits include Board contribution to single coverage health insurance, sick leave, vacation leave, personal business leave, and paid school holidays. Salary and other working condition modifications may occur after July 1 annually.