Business Manager

The Illinois Association of School Administrators; South Beloit (IL); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

IMRF

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

The Illinois Association of School Administrators is seeking a Business Manager to lead district financial operations, ensure fiscal integrity, and support regulatory compliance. The role covers accounting services, grant administration, budget development, payroll support, and audits, working with district leadership and external partners.

The position emphasizes strong internal controls, financial reporting, and strategic stewardship of public funds to advance educational goals.

Qualifications

• Broad knowledge of governmental and school district accounting and budgeting.
• Experience with GAAP, fund accounting, and internal controls.
• Ability to prepare budgets, levy documents, and audits.
• Experience in payroll, accounts payable/receivable, and financial reporting.
• Strong supervisory and communication skills.

Responsibilities

• Oversee accounts payable/receivable, cash management, and investments.
• Coordinate state and federal grant administration and reporting.
• Manage budget development and tax levy preparation.
• Support payroll activities and audit coordination.
• Administer self-funded insurance program finances and reporting.
• Collaborate with Superintendent, Board, and auditors on financial leadership.

Skills

GAAP knowledge

Fund accounting

Budget development

Grant administration

Internal controls

Payroll accounting

Financial reporting

Supervision

Communication skills

Tools

Microsoft Office

Accounting software

Job description

The Business Manager is responsible for planning, directing, and administering the district's financial and business operations to ensure fiscal integrity, regulatory compliance, and efficient use of district resources. This position oversees accounting services, including accounts payable, accounts receivable, cash management, investments, and financial reporting; administers state and federal grant programs; coordinates budget development, tax levy preparation, payroll support, and the annual independent audit; and manages the financial operations of the district's self-funded insurance program. The Business Manager collaborates closely with the Superintendent, Board of Education, district administrators, auditors, financial institutions, and governmental agencies to provide strategic financial leadership, maintain sound internal controls, and support the district's educational mission through responsible stewardship of public funds.

Accounting Services

• Manage and oversee the accounts receivable (A/R) function, including reconciling incoming funds and processing daily bank deposits for all schools and departments.
• Administer accounts payable (A/P), including receiving and processing purchase orders, entering weekly invoices and check requests, and coordinating the monthly Board of Education check run.
• Oversee district investments and monitor cash flow to ensure fiscal stability.

State and Federal Grant Administration

• Prepare and submit all required monthly, quarterly, and annual state and federal g rant reports, including GATA and other expenditure reports.
• Oversee transportation grant funding by preparing and submitting transportation reimbursement reports and reconciling transportation fund accounts.
• Collaborate with the Food Service Supervisor to manage the financial operations of the district's food service program, including grant compliance and reporting.
• Provide fiscal oversight, accounting, and reporting for federal and state grant programs, including IDEA, ESEA (Titles I, II, and IV), and Preschool for All.
• Coordinate the development of the district's annual budget in collaboration with the Superintendent and prepare monthly financial reports for presentation to the Board of Education.
• Manage the preparation and administration of the district's annual tax levy.
• Coordinate the annual independent financial audit by preparing and organizing financial records for external auditors.
• Assist with payroll preparation, payroll cost calculations, and related financial reporting.

Insurance Fund Administration

• Oversee the financial administration of the district's self-funded insurance program.
• Coordinate with third-party administrators to review and approve weekly medical, dental, and prescription claims payment batches.
• Monitor stop-loss fund balances and work with administrators to process weekly and monthly stop-loss claims while maintaining accurate financial records.

Qualifications

• Governmental and school district accounting principles, budgeting, financial management practices, Generally Accepted Accounting Principles (GAAP), fund accounting, and internal financial controls.
• Illinois school finance laws, State Board of Education (ISBE) financial reporting requirements, and applicable federal and state regulations.
• State and federal grant administration, including grant budgeting, reporting, compliance, and reimbursement procedures.
• Accounts payable, accounts receivable, payroll accounting, cash management, investments, and financial reporting.
• Annual budget development, tax levy preparation, audit coordination, and long-range financial planning.
• Transportation and food service financial operations and applicable reimbursement programs.
• Employee benefit and self-funded insurance plan administration, including stop-loss and claims processing.
• Financial management software and payroll systems, Microsoft Office applications (particularly Excel), and data analysis tools.
• Purchasing procedures, procurement regulations, contract administration, and sound business practices.
• Effective supervisory, organizational, communication, and problem-solving techniques.
• Ability to interpret and apply Board policies, administrative procedures, and applicable laws and regulations.

Salary/Benefits

Salary based on experience and education.

• IMRF
• Health, dental, vision, and life insurance
• Paid time off: personal, vacation, and sick time