Bookkeeper

AMD Technologies, Inc.; California; Hybrid; USD 34,000 - 55,000; Part time

Job summary

AMD Technologies, Inc. is seeking a part-time Bookkeeper & Administrative Coordinator to support daily accounting and operations in a hybrid role requiring in-person work in the Los Angeles area.

You will handle hands-on bookkeeping, customer and vendor communications, order processing, and general admin tasks. The ideal candidate will have strong QuickBooks Desktop experience, attention to detail, and the ability to work independently while maintaining accurate records and timely financial

Qualifications

• Hands-on bookkeeping with QuickBooks Desktop; online QB alone not enough.
• Experience with QuickBooks Desktop Premier Manufacturing & Wholesale or QuickBooks Enterprise preferred.
• Knowledge of AP/AR, bank reconciliation, journal entries, and financial reporting.
• Proficiency in Excel, Outlook, and Word; ability to learn new software.
• Strong attention to detail, organization, and prioritization of tasks.
• Professional written and verbal communication with customers, vendors, and management.
• Discretion handling confidential financial information.
• Experience with small business or inventory-based company is a plus.

Responsibilities

• Maintain financial records and perform bookkeeping in QuickBooks Desktop Premier Manufacturing & Wholesale 2024.
• Enter invoices, payments, receipts, expenses, and other financial documents.
• Manage accounts payable/receivable; track due dates and payments.
• Prepare reports: P&L, balance sheet, AR/AP aging for management.
• Coordinate month-end and year-end closing with outside accountant.

Skills

Accounts payable

Accounts receivable

Bank reconciliations

Financial reporting

Journal entries

Attention to detail

Communication skills

Discretion & confidentiality

Inventory tracking

Education

Accounting/Finance/Business Administration degree

Tools

QuickBooks Desktop

QuickBooks Online

QuickBooks Premier Manufacturing & Wholesale

QuickBooks Enterprise

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Company Description

AMD Technologies, Inc. specializes in buying and selling preowned medical imaging equipment and supplying X-ray accessories, radiation protection garments, mobile barriers, and digital imaging and storage solutions.

We work with healthcare providers, equipment dealers, and service professionals to source medical and chiropractic X-ray rooms, portable and mobile X-ray systems, C-Arms, U-Arms, straight-arm systems, CT and MRI systems, and mobile imaging trailers. As a small, growing business, we value accuracy, initiative, clear communication, and dependable follow-through.

Role Description

We are seeking an experienced, organized Bookkeeper & Administrative Coordinator to support daily accounting and business operations. This part-time, hybrid position combines hands-on bookkeeping with customer and vendor communication, order processing, and general administrative support.

The position requires regular in-person work in the Los Angeles area, with some flexibility to work remotely. The ideal candidate is comfortable working independently, resolving discrepancies, and keeping financial records and administrative tasks current.

Bookkeeping Responsibilities

• Maintain accurate financial records in QuickBooks Desktop Premier Manufacturing & Wholesale 2024.
• Enter and review customer invoices, sales receipts, vendor bills, payments, deposits, credits, and business expenses.
• Manage accounts receivable, track payment due dates, follow up on outstanding invoices, and apply customer payments correctly.
• Manage accounts payable, verify vendor invoices, and prepare payment schedules for management approval.
• Reconcile bank and credit card accounts monthly and investigate discrepancies.
• Create and maintain customer, vendor, and inventory item records.
• Process estimates, sales orders, purchase orders, and related invoices in QuickBooks, ensuring consistency across supporting documents.
• Track equipment purchases, inventory costs, customer deposits, and vendor prepayments with appropriate accounting treatment.
• Prepare profit and loss statements, balance sheets, accounts receivable and payable aging reports, and other management reports.
• Prepare and post journal entries as appropriate, coordinating adjustments with the company’s outside accountant.
• Support month-end and year-end closing, sales tax reporting, and preparation of records for tax filings and accountant review.
• Maintain organized receipts, invoices, resale certificates, W-9 forms, and other financial documentation.

Administrative Responsibilities

• Prepare customer quotes, order confirmations, purchase orders, and routine business correspondence.
• Monitor order status and follow up with customers, vendors, and service providers on outstanding information or next steps.
• Coordinate equipment pickups, deliveries, freight quotes, and shipping documentation.
• Maintain equipment records, including model and serial numbers, purchase and sale details, photographs, and supporting documents.
• Assist with product listings and updates to online sales platforms and the company website.
• Organize digital files and physical records so documents are accurate and easy to locate.
• Manage routine email correspondence, scheduling, data entry, and general office tasks.
• Track open tasks and deadlines, flag issues for management, and help improve administrative workflows.

Qualifications

• Hands-on experience with QuickBooks Desktop is required; QuickBooks Online experience alone is not sufficient.
• Experience with QuickBooks Desktop Premier Manufacturing & Wholesale or QuickBooks Enterprise is strongly preferred.
• Working knowledge of accounts payable, accounts receivable, bank reconciliations, journal entries, and financial reporting.
• Familiarity with inventory items, purchase orders, sales orders, customer deposits, and cost of goods sold.
• Proficiency with Microsoft Excel, Outlook, and Word; comfort learning additional business software.
• Strong attention to detail, organization, and the ability to prioritize competing tasks.
• Professional written and verbal communication skills with customers, vendors, and management.
• Sound judgment and discretion when handling confidential financial and business information.
• Experience supporting a small business, equipment reseller, wholesale distributor, or inventory-based company is a plus.
• An associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred; equivalent practical experience is welcome.