Book Selection & Content Specialist

Harold-Grinspoon-Foundatio; Agawam (MA); Hybrid; USD 50,000 - 57,500; Full time

Job summary

The Harold-Grinspoon Foundation, via the PJ Our Way program, seeks a Content Associate to coordinate the book selection process, manage digital content, and support advisory programs from Agawam, MA in a hybrid capacity. You’ll work with authors, publishers, volunteers, and the Book Selection Committee to deliver high-quality stories for children aged 9–12.

This full-time role emphasizes organized project management, collaboration, and clear communication, with responsibilities spanning

Qualifications

• Interest in children’s literature, particularly middle grade books, and appreciation for Jewish stories and values.
• Excellent written and verbal communication skills.
• Strong organizational and project management abilities, with the ability to prioritize multiple deadlines.
• Proficiency with Microsoft Office.
• Experience with Salesforce, Submittable, Adobe Creative Suite, or similar platforms is a plus.
• The ability to work independently while collaborating effectively with colleagues, authors, publishers, and volunteers.

Responsibilities

• Coordinate committee meetings, including scheduling, agendas, meeting logistics, Zoom coordination, and meeting materials.
• Take detailed meeting notes and maintain committee records, documents, and databases.
• Order, organize, and ship book samples and finished editions to authors, illustrators, and other stakeholders.
• Assist committee members with technology and information needs, including responding to inquiries and facilitating access to resources.
• Manage the shared submissions inbox and provide administrative support to the Chair of the Book Selection Committee.
• Manage manuscript submissions through Submittable, including assigning submissions, tracking reviews, maintaining records, and communicating decisions.
• Coordinate review cycles and liaison among publishers, authors, reviewers, and the Book Selection Committee.
• Maintain accurate records throughout the editorial and selection process.
• Coordinate monthly website content by assigning, collecting, proofreading, and delivering materials to the web team.
• Draft blog posts and other book-related content.
• Moderate online comments and reviews while maintaining quality and accuracy of the PJ Our Way website.
• Coordinate recruitment and selection of advisory committee members.
• Manage communications with participating children and their parents or guardians.
• Coordinate book mailings, assignments, submissions, and acknowledgements.
• Maintain key operational systems and provide administrative support to the Books Team.
• Maintain content databases and internal libraries.
• Support Salesforce data entry, reporting, and data quality efforts.
• Process invoices and expense reports through Concur.
• Support the PJ Library Director of Books with administrative projects and other departmental initiatives as needed.

Skills

Communication skills

Organizational skills

Project management

Microsoft Office

Salesforce

Submittable

Adobe Creative Suite

Independent worker

Tools

Salesforce

Submittable

Adobe Creative Suite

Job description

The Harold-Grinspoon Foundation, via the PJ Our Way program, seeks a Content Associate to coordinate the book selection process, manage digital content, and support advisory programs from Agawam, MA in a hybrid capacity. You’ll work with authors, publishers, volunteers, and the Book Selection Committee to deliver high-quality stories for children aged 9–12.

This full-time role emphasizes organized project management, collaboration, and clear communication, with responsibilities spanning