Book Keeper

Pavago; United States; Remote; USD 80,000 - 110,000; Full time

Benefits offered by this job

Fully remote

mentorship from leadership

10 PTOs / year

Job summary

TruthScan is seeking a senior-level accountant to independently manage full-cycle finance operations for two SaaS products. You will own AP, AR, and tax filing from day one, collaborating directly with the CEO and leadership.

You will close monthly books, deliver P&L figures, manage reconciliations, and ensure compliance with US tax obligations. This is a fully remote role with flexible core hours and overlap with US business hours.

Qualifications

• 5+ years of full-cycle accounting or bookkeeping experience with AP/AR ownership
• Hands-on tax preparation and filing experience
• Strong working knowledge of US GAAP and financial reporting
• CPA, or actively pursuing CPA, strongly preferred
• Proficiency in Xero; Sage Intacct a plus
• Advanced Excel/Sheets skills; ability to present numbers to leadership

Responsibilities

• Manage vendor bills and payment runs
• Own client invoicing and subscription billing; follow up on past-due accounts
• Close monthly books; deliver P&L and net income figures to leadership
• Prepare tax returns; file US multi-state sales tax where applicable
• Coordinate with outside tax preparers for federal/state obligations; support international VAT filings
• Monitor cash balances; execute transfers between operating and reserve accounts
• Identify bottlenecks in workflows and propose automation

Skills

US GAAP

Excel/Google Sheets

AP/AR ownership

Communication

Education

CPA (preferred)

Tools

Xero

Sage Intacct

Job description

Job Description

About TruthScan TruthScan helps organizations combat fraud by identifying AI-generated and digitally edited content. Our core products detect manipulated and synthetic images and PDF documentation. We work across a variety of industry verticals that deal with high volumes of user-submitted images, where AI generation or digital editing is a direct fraud signal, as well as KYC, insurance, and other documentation-heavy businesses, where we serve as a first layer of fraud prevention.

About the Role

We're looking for a senior-level accountant to independently manage full-cycle finance operations across our two SaaS products. This is not a training or shadow role. You will own accounts payable, accounts receivable, and tax preparation and filing from day one, working directly with the CEO and leadership team.

Key Responsibilities -Accounts Payable & Receivable

• Manage vendor bills and payment runs
• Own client invoicing and subscription billing, and follow up directly on collections for past-due accounts
• Keep AP/AR records accurate and current

Bookkeeping & Reporting

• Perform weekly bank and credit card reconciliations across multiple accounts
• Close the books on a monthly schedule and deliver monthly P&L and net income figures to leadership
• Prepare supporting schedules and variance analysis as requested

Tax Preparation & Filing

• Prepare and file US multi-state sales tax returns
• Calculate and remit federal and state income tax obligations, coordinating with outside tax preparers where needed
• Support quarterly VAT filings for our international entity
• Maintain audit-ready documentation for all filings

Cash & Treasury

• Monitor account balances and execute transfers between operating and reserve accounts
• Flag cash flow issues proactively before they become problems

Process & Tools

• Identify bottlenecks in existing financial workflows and propose automated solutions

Qualifications

• 5+ years of full-cycle accounting or bookkeeping experience, including direct ownership of AP and AR, not only support work
• Hands-on experience actually preparing and filing tax returns, not just reconciling or reviewing them
• Strong working knowledge of US GAAP
• CPA, or actively pursuing CPA, strongly preferred
• Proficiency in Xero required; experience with Sage Intacct is a plus
• Advanced Excel or Google Sheets skills (pivot tables, complex formulas)
• Excellent written and spoken English, comfortable presenting numbers directly to leadership

Work Setup

• Full-time, exclusive engagement, no concurrent contracts
• Core hours are flexible, but daily overlap with US business hours is required for syncs and reporting deadlines
• Occasional early morning or late evening calls with our US-based CEO should be expected
• We use a lightweight time-tracking tool for payroll purposes only

What We Offer

• Reliable, on-schedule payroll
• Fully remote, flexible day-to-day schedule
• Direct exposure to and mentorship from company leadership
• Part of a global, distributed workforce
• 10 PTOs / year