Boiler Sales Admin & Project Coordinator

R. F. MacDonald Co.; Modesto (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

R. F. MacDonald Co.

is seeking an Administrator - Sales in Modesto to manage boiler sales projects from start to finish. You will set up jobs, obtain credit approvals, place vendor orders, track shipments, prepare invoices, and handle billing while supporting the Administrative and Service departments. The role demands excellent computer and communication skills, strong teamwork, and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• High School Diploma required; an Associate degree or higher is preferred.
• Proficient in written and verbal communication.
• Strong computer skills: Word, Excel, and administrative software.
• Strong interpersonal skills and teamwork.
• Flexible in changing priorities; reliable attendance and punctuality.

Responsibilities

• Process and manage boiler sales jobs from booking to billing.
• Coordinate credit approvals, PO review, vendor orders, shipment tracking, and invoicing.
• Prepare job files and project documentation in CRM.
• Liaise with sales staff and contract team to ensure order accuracy and timeliness.
• Month-end reporting and data compilation for management.

Skills

Communication skills

Word/Excel proficiency

Interpersonal skills

Instruction following

Adaptability

Attendance and punctuality

Education

High School Diploma

Associates Degree or higher

Job description

R. F. MacDonald Co.

is seeking an Administrator - Sales in Modesto to manage boiler sales projects from start to finish. You will set up jobs, obtain credit approvals, place vendor orders, track shipments, prepare invoices, and handle billing while supporting the Administrative and Service departments. The role demands excellent computer and communication skills, strong teamwork, and the ability to handle multiple tasks in a fast-paced environment.