Boiler Sales Admin Specialist – Fast-Paced Ops

R. F. MacDonald Co.; Fresno (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

R. F. MacDonald Co.

is seeking an Administrator - Sales to support boiler sales and related administrative tasks in Fresno. The role focuses on data compilation, project management from start to finish, obtaining credit approval, placing orders, tracking vendor communications, and preparing invoices within a fast-paced team environment. The successful candidate will demonstrate strong computer and communication skills, ability to handle multiple tasks, and collaborate with Administration and

Qualifications

• High school diploma required; associate degree or higher preferred.
• Proficient with Word, Excel, and administrative software systems.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Book boiler sales jobs and manage order documents.
• Obtain PO and ensure documents match; confirm credit approvals.
• Review customer PO for issues requiring clarification.
• Monitor commissions and vendor relations; track orders and ship dates.
• Process credit approvals and Netsuite entries; issue POs to vendors.
• Prepare invoices and billing; maintain job files and end-of-month reports.

Skills

Strong communication

Team collaboration

Administrative skills

Multitasking

Education

High School Diploma

Associates Degree or higher

Tools

Word

Excel

Administrative software systems

Job description

R. F. MacDonald Co.

is seeking an Administrator - Sales to support boiler sales and related administrative tasks in Fresno. The role focuses on data compilation, project management from start to finish, obtaining credit approval, placing orders, tracking vendor communications, and preparing invoices within a fast-paced team environment. The successful candidate will demonstrate strong computer and communication skills, ability to handle multiple tasks, and collaborate with Administration and