Body Shop Administrative Assistant

Bergstrom Green Bay Chevrolet; Green Bay (WI); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid holidays

PTO

Job summary

Bergstrom Chevrolet of Green Bay is seeking an Administrative Assistant to support the body shop team with scheduling, repair orders, and record maintenance. You will communicate with guests about repair status and coordinate pickup times as well as assist with estimates, invoices, and insurance paperwork.

Ideal candidates have a high school diploma, 1–2 years of admin or customer service experience (ideally in automotive), and strong organizational skills.

Qualifications

• High school diploma or equivalent; Associate’s degree or relevant certification is a plus.
• 1–2 years of experience in an administrative or customer service role, preferably in automotive/body shop.

Responsibilities

• Provide administrative support to the body shop team; schedule appointments and manage repair orders.
• Communicate with guests to inform them about vehicle repairs and coordinate pick-up/delivery times.
• Prepare estimates, invoices, and insurance paperwork with accuracy.
• Answer phones and handle guest inquiries professionally.
• Coordinate with technicians, parts departments, and insurance adjusters to ensure smooth workflow.

Skills

Organizational skills

Attention to detail

Communication

Multitasking

Education

High school diploma

Associate’s degree or relevant certification

Tools

Microsoft Office

Shop management software

Job description

Administrative AssistantBergstrom Chevrolet of Green BayWHAT YOU'LL DOProvide administrative support to the body shop team, including scheduling appointments, managing repair orders, and maintaining accurate records.Communicate with guests to keep them informed about the status of their vehicle repairs and coordinate pick-up and delivery times.Assist with the preparation of estimates, invoices, and insurance paperwork, ensuring all documents are accurate and processed efficiently.Answer phones, direct calls, and handle guest inquiries professionally and courteously.Coordinate with technicians, parts departments, and insurance adjusters to ensure smooth workflow and timely repairs.Maintain a clean and organized office environment and manage office supplies.Assist with additional tasks and special projects as needed to support body shop operations.Assist new team members with the dealership onboarding processes, including completing their I9 Section 2, system access and training, and training course enrollment.Schedule: Monday-Friday shifts ranging 7:00 am to 4:00 pmPay starting at $17.00/hour based on experience.WHO'S RIGHT FOR THE JOB?High school diploma or equivalent; Associate’s degree or relevant certification is a plus.At least 1-2 years of experience in an administrative or customer service role, preferably in an automotive or body shop environment.Strong organizational skills and attention to detail.Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with shop management software is a plus.Excellent communication and interpersonal skills.Ability to multitask and prioritize in a fast-paced, dynamic environment.A positive attitude and a commitment to delivering outstanding guest service.OUR COMMITMENT TO YOUCompetitive compensation!Medical, Dental, Vision, Short and Long Term Disability, and Life Insurance (for FT team members)Two weeks of PTO upon start date (for FT team members)Discounts on vehicles, service, and parts401(k) with company match for FT team membersPaid Holidays (for FT team members)Wellness ProgramFree Team Member ClinicFree Health CoachEmployee Assistance ProgramEmployee Referral ProgramTraining and opportunities for career growth and advancementWHAT MAKES BERGSTROM DIFFERENT:Wisconsin's largest automotive group and is a top 50 automotive dealer in the USEstablished in 1982 in Neenah WI2,300+ team members working in Green Bay, Kaukauna, Appleton, Manitowoc, Neenah, Oshkosh, Madison, and Middleton39 dealerships representing 36 brandsConsistently recognized by Automotive News as the top dealership group to work for in Wisconsin and one of top dealership groups to work for in the United StatesReceived Glassdoor's "Best Places to Work" awardRecognized by the Better Business Bureau and Time MagazineWe are committed to giving back to our communities by supporting local organizations including Make-a-Wish, United Way, and Breast Cancer Research at the Medical College of Wisconsin