Boca Raton: Legal Assistant

Wood Smith Henning & Berman LLP; Boca Raton (FL); Hybrid; USD 50,000 - 75,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical, dental, vision insurance

Bonuses possible

Job summary

Wood Smith Henning & Berman LLP in Boca Raton, FL seeks a skilled legal assistant with 5–10 years of civil litigation experience in general liability/insurance defense to support 3+ attorneys or 100+ active cases.

The role requires strong calendaring, e-filing in Florida state and federal courts, and the ability to coordinate hearings, depositions, CMEs and mediations. The position is hybrid and based in the Greater Boca Raton area.

Qualifications

• 5–10 years of experience in general liability and/or insurance defense.
• Experience supporting 3+ attorneys or a workload of 100+ cases.
• Strong calendaring including hearings, depositions, CMEs and mediations.
• Florida e-filing in State and Federal court.
• Excellent written and verbal communication; professional demeanor.

Responsibilities

• Maintain attorneys' calendars by planning and scheduling meetings, depositions, mediations, teleconferences and travel.
• Schedule hearings, depositions, CMEs and mediations; coordinate with outside firms as needed.
• Prepare and finalize correspondence, pleadings, discovery, motions and routine shell macros.
• Open and close legal files; manage general correspondence between outside firms, clients and insurers.
• Record and track deadlines through docketing and calendar systems.
• Assist multiple attorneys and support trial preparation.

Skills

E-filing experience

Calendar management

Communication skills

Organization

Team player

Time management

Multi-tasking

Tools

Microsoft Office

Outlook

Word

Excel

iManage

Job description

WSHB has an immediate opening for a skilled and experienced legal assistant in civil litigation in its Boca Raton office. Qualified candidates must have 5-10 years of experience in general liability and/or insurance defense with support for 3 or more attorneys or a case load of at least 100 cases. Must be able to schedule hearings, depositions, CMEs and mediations, calendaring experience a must. This position is hybrid and will require you to come into the office. Therefore, you must live in the Greater Boca Raton area - no exceptions.

Skills and Responsibilities include:

• e-filing experience in Florida, both State and Federal court
• Familiar with civil, arbitration procedures/filings
• Maintain attorneys calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel
• Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed
• Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros
• Ability to prepare and file pleading documents and discovery documents while consulting with the attorney
• Be able to open and close legal files
• Handle general correspondence between outside law firms, clients, and insurance carriers
• Record and track deadlines through docketing and calendar system
• Assist multiple attorneys
• Trial preparation

Requirements:

• Excellent written and verbal communication skills
• Ability to be a team player
• Excellent organizational skills including ability to prioritize and coordinate multiple projects
• Ability to multi-task independently
• Professional and pleasant demeanor
• Time management skills to handle multiple tasks efficiently and accurately
• Knowledge of e-filing systems and eDockets a must
• High level of computer competency, in the complete Microsoft Office Suite; proficiency in Outlook, Word, Excel, iManage document file system
• Requires the ability to work 40 Hours a week M-F 8:30 a.m. - 5:00 p.m.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account