BOB-Administrative Manager III N/M

Department of Transportation; New York (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Premium health insurance

Public sector defined benefit pension

Commuter Benefits (Pre-Tax)

Work From Home Policy

Job summary

The Department of Transportation seeks an Administrative Manager III to supervise an office handling complex fiscal and bookkeeping duties for capital projects in New York City. You will prepare budgets, track funding, and produce regular reports.

Responsibilities include processing Certificates to Proceed, monitoring expenditures, and responding to ad-hoc reporting requests while maintaining comprehensive records. Residency and public service requirements apply.

Qualifications

• A baccalaureate degree and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making.
• An associate degree and five years of such experience, 18 months in supervisory capacity.
• A high school diploma and six years of such experience, 18 months in supervisory capacity.
• Education/experience equivalent to above with 18 months in administrative, managerial, supervisory roles.

Responsibilities

• Oversee the operation of an office performing complex fiscal and bookkeeping work.
• Identify, analyze, and prepare reports for the capital budget process.
• Prepare budget exercises and track capital funding using various project systems.
• Review and assist staff with Certificates to Proceed for projects and amendments.
• Monitor project expenditures and maintain logs for non-CPMS processed projects.

Skills

Communication skills

Microsoft Office

Excel

Word

FMS2

FMS3

Education

Baccalaureate degree

Associate degree

High school diploma

Education/experience equivalent

Tools

Microsoft Office

FMS2

FMS3

Job description

Civil Service Title-Administrative Manager III N/M * IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON DOT'S PROMOTIONAL LIST. Serves as an Administrative Manager within the Capital Design and Construction, Roadway Bridges group, overseeing the overall operation of an office performing complex and critical fiscal and bookkeeping work. Identifies, analyzes, and prepares reports in designated areas, and performs professional tasks to assist with the capital budget process. Prepares budget exercises for the group, compiles and reconciles the capital plan, and tracks capital funding utilizing projects in FMS2, FMS3, PWA schedules, and CCR summary sheets. Reviews and assists group staff in preparing Certificates to Proceed (CP) for projects and navigating the amendment process. Monitors project expenditures by checking CPMS, and maintains a manual log for projects not yet processed in CPMS. Performs data analysis to create charts and updates spreadsheets regularly. Maintains comprehensive office files, including tracking contract end dates for all agreements. Responds to ad-hoc and scheduled reporting requests, such as the annual GASB 49 update, LL63, while ensuring accurate record-keeping. Prepares and handles correspondence on behalf of the Executive Director. May supervise and train less experienced staff. Performs other related duties as required. ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

Other reasons you should work for us:

Benefits: City employees are entitled to unmatched benefits such as: a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund. a public sector defined benefit pension plan with steady monthly payments in retirement. College savings plan Commuter Benefits (Pre-Tax) a tax-deferred savings program and access to robust Wellness Programs that offer resources and opportunities you can enjoy as a City employee Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. 35-hour base work week. Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYCs 4 East River Bridges Brooklyn, Manhattan, Williamsburg and Queensboro and other bridge infrastructures safer for pedestrians and motorists.

Work location

55 WATER ST, MANHATTAN, 10041

Hours

8:00AM - 4:00PM/ Monday - Friday

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

Ability to communicate effectively in verbal and written form. Knowledge of Microsoft Office, Word, Excel, and Knowledge of FMS2 and FMS3.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.