BOB- Special Projects Coordinator

Department of Transportation; New York (NY); On-site; USD 99,000 - 121,000; Full time

Benefits offered by this job

Premium health insurance

Public sector pension

Work From Home Policy

35-hour work week

Job summary

New York City Department of Transportation, Division of Bridges, seeks a Special Projects Coordinator to plan, coordinate and deliver strategic initiatives across multiple units. You will work under the Assistant Commissioner of Finance and Performance Management to drive operational priorities and business improvements.

The role requires strong project management, stakeholder engagement, and analytical skills, with experience in public sector processes, procurement, and financial programming.

Qualifications

• Master’s degree required with 3+ years in business promotion or related field.
• Bachelor’s degree with 5+ years of relevant experience; managerial exposure preferred.
• Combination of education and experience may be accepted with two years of managerial/executive experience.

Responsibilities

• Plan and manage special projects from initiation to delivery with clear work plans and milestones.
• Coordinate cross-unit initiatives across Procurement, Expense, Truck Permits and Capital Finance.
• Define objectives, requirements and deliverables with stakeholders and sponsors.
• Engage internal/external partners to support development, analysis and implementation.
• Identify initiatives to improve operations, efficiency and revenue opportunities.
• Research business and financial data to inform recommendations and strategies.
• Prepare reports, dashboards and presentations for executive meetings and status updates.
• Monitor progress, risks and deadlines with trackers and dashboards.
• Perform other related duties as required.

Skills

Project coordination

Cross-team coordination

Communication skills

Analytical skills

Business analysis

MS Office

Stakeholder management

Education

Master’s degree in business administration

Bachelor’s degree in related field

Education/experience equivalence

Tools

CRM systems

Data visualization tools

Excel

Job description

Civil Service Title- Administrative Business Promotion Coordinator N/M The maximum salary offered for this position is $110,000. Salary is Non-Negotiable. The New York City Department of Transportation, Division of Bridges is responsible for managing the full life cycle of over 800 bridges and tunnels and over 600 retaining walls, ensuring safety of the public and ensuring mobility for all users. Team members may work on major project designs, oversee construction, oversee maintenance activities, perform engineering reviews and quality assurance tasks on some of the most iconic and complex projects in the City. The New York City Department of Transportation, Division of Bridges, seeks to hire a Special Projects Coordinator. This position will report directly to the Assistant Commissioner of Finance and Performance Management.

Work Location 55 WATER ST, MANHATTAN, 10041

Hours 8:00AM - 4:00PM/Monday - Friday

Responsibilities

• Plan, coordinate, manage, and implement special projects, strategic initiatives, and operational priorities from initiation through delivery, including developing work plans, timelines, milestones, deliverables, and tracking mechanisms;
• Coordinate cross-unit projects and initiatives involving the Procurement, Expense, Truck Permits, and Capital Finance Units, including coordinating activities, identifying interdependencies, and aligning objectives and deliverables;
• Collaborate with project sponsors, managers, staff, subject matter experts, and other stakeholders to define objectives, requirements, responsibilities, and expected outcomes, facilitate communication, and advance projects and resolve issues;
• Identify and engage appropriate internal and external stakeholders, subject matter experts, vendors, consultants, and other partners to support project development, analysis, decision-making, and implementation;
• Identify, evaluate, and advance initiatives that improve business operations, service delivery, efficiency, resource utilization, and revenue opportunities, including new programs, services, partnerships, processes, and other business initiatives;
• Conduct research and business analysis of operational, financial, procurement, project, industry, and performance information to identify trends, gaps, risks, opportunities, and areas for improvement, and develop recommendations and implementation strategies;
• Prepare reports, presentations, briefings, dashboards, business cases, recommendations, agendas, and other materials to support executive and project meetings, decision-making, and communication of project status and findings; coordinate meetings and working sessions, document decisions and action items, and follow up on outstanding matters;
• Monitor project progress, deliverables, dependencies, risks, issues, and deadlines; maintain project trackers, dashboards, and other management tools; and identify matters requiring management attention or escalation;
• Perform other related duties and special assignments as required.

Minimum Qualifications

1. A master’s degree from an accredited college or university with a major in business administration, public administration, urban planning, economics, urban affairs, marketing research, finance, or political science and three years of satisfactory full-time professional experience handling business promotion related to capital projects, urban planning, economic development, or financial development at least two years of which must have been in a managerial or executive capacity; or
2. A baccalaureate degree from an accredited college or university and five years of satisfactory full-time professional experience as described in "1" above, including two years of managerial or executive experience described in "1" above; or
3. A satisfactory combination of education and/or experience equivalent to "1" or "2" above. Thirty (30) graduate semester credits from an accredited college or university will be considered equivalent to one year of the required experience. However, all candidates must have two years of managerial or executive experience as described in "1" above and a four-year high school diploma or its educational equivalent.

Experience in a managerial capacity must include, but is not limited to, responsibilities such as: strategic planning for an office/division; creating and implementing policies; setting standards and best practices defining and documenting project scope; root cause analysis with recommendations; collaborating with other managers and executives to define future state of a program; and/or forecasting.

Experience in an executive capacity must include, but is not limited to, responsibilities such as managing multiple bureaus, areas and/or divisions; formulating the organizational strategy/governance; formulating the organization's architectural strategy; developing, setting and enforcing the organization's policies; developing partnerships; and/or developing the organization's budget, cost savings, and revenue generation.

Other reasons you should work for us:

• City employees are entitled to unmatched benefits such as: a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• College savings plan Commuter Benefits (Pre-Tax) a tax-deferred savings program and access to robust Wellness Programs that offer resources and opportunities you can enjoy as a City employee
• Work From Home Policy.
• Depending on your position, you may be able to work up to two days during the week from home.
• 35-hour base work week.
• Able to contribute to making NYCs 4 East River Bridges Brooklyn, Manhattan, Williamsburg and Queensboro and other bridge infrastructures safer for pedestrians and motorists.

ADMINISTRATIVE BUSINESS PROMOT - 1000C

Preferred Skills

Demonstrated experience coordinating projects, programs, initiatives, or activities from planning through implementation and delivery, with the ability to manage multiple priorities, establish timelines, track deliverables, and meet deadlinesDemonstrated ability to coordinate complex projects involving multiple teams, organizational units, agencies, vendors, consultants, or other stakeholders, and effectively engage subject matter experts as neededExcellent written and verbal communication skills, with the ability to prepare clear reports, presentations, briefings, recommendations, and other materials for management and stakeholdersStrong analytical, problem-solving, and business skills, with the ability to evaluate information, identify trends, risks, and opportunities, and support data-informed decision-making and business improvementsExperience supporting the development and implementation of new processes, programs, systems, services, or other initiativesExperience with business analysis, reporting, data visualization, CRM systems, or other tools used to organize, analyze, and communicate informationDemonstrated initiative, sound judgment, attention to detail, and ability to work independently while effectively coordinating with technical and non-technical staffProficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint, and experience with project management, financial, procurement, CRM, database, or other work management systems.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.