Boards & Commissions Coordinator

Harris County; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Harris County is seeking a professional, strategic coordinator for the Boards & Commissions Office in Houston. You will provide executive support with minimal supervision, manage sensitive data, and produce actionable dashboards from raw datasets.

The role requires 5–8 years as an analyst or executive assistant to senior managers, strong Microsoft Office skills, and experience with Granicus. Regular full-time hours apply, with potential after-hours duties and strict confidentiality.

Qualifications

• High School Diploma or GED from an accredited institution.
• 5–8 years as analyst or executive assistant supporting senior managers.
• Bachelor's degree or equivalent preferred but not required.

Responsibilities

• Maintains and updates the Granicus database, ensures data accuracy, and prepares monthly reports using Excel, pivots, and reporting tools.
• Processes appointments, maintains records, responds to inquiries, and assists with candidate recommendation and selection.
• Provides administrative support to the department managing director.
• Liaises between the Boards & Commissions Office, Court offices, board members, and external stakeholders with professional communication.
• Maintains confidentiality with sensitive board matters and executive communications.
• Organizes and archives records, meeting materials, and annual reports in line with retention policies.
• Prepares, edits, distributes, and manages correspondence, reports, and presentations.
• Identifies process improvements and implements tools that boost coordination and efficiency.
• Coordinates meetings, events, travel, and supports front desk operations and other projects.

Skills

Strong communication skills

Excellent organizational skills

Discretion and confidentiality

Multitasking / time management

Professional demeanor

Education

High School Diploma or GED

Bachelor's Degree or equivalent (preferred)

Tools

Granicus CMS

Microsoft Office Suite

Job description

Position Overview

The ideal candidate will act professionally, strategically, and independently while serving as a coordinator in the Boards & Commissions Office, which manages over 500 appointments on more than 80 public boards and commissions. This role provides executive support with minimal supervision, requiring considerable attention to detail, strong organizational skills, and the ability to manage multiple responsibilities simultaneously while meeting deadlines. Key responsibilities include handling sensitive correspondence, importing, organizing and maintaining raw datasets to produce actionable reports and dashboards.

Duties and Responsibilities

• Maintains and updates the Boards & Commissions Office's Granicus database, ensures data accuracy, and prepares monthly reports and other analytical materials using Excel, including pivot tables and reporting tools.


• Assists the Boards & Commissions Office Director by processing appointments, maintaining records, responding to inquiries, and assisting with candidate recommendation and selection processes.


• Provides administrative support to the department managing director


• Serves as a key liaison between the Boards & Commissions Office, Court offices, board members, and external stakeholders, ensuring accurate, timely, and consistent communication.


• Exercises a high degree of professionalism, discretion, and confidentiality when handling sensitive information, board matters, and executive-level communications.


• Organizes, maintains, and archives electronic and physical records, meeting materials, annual reports, and related documentation in compliance with records retention policies.


• Provides administrative support through the preparation, editing, distribution, and management of correspondence, reports, presentations, and other business documents.


• Identifies process improvements, communication gaps, and administrative efficiencies, implementing tools and systems that enhance coordination and organizational effectiveness.


• Coordinates meetings, events, outreach activities, travel arrangements, supports front desk operations and other special projects as assigned.

Education and Experience

• High School Diploma or G.E.D. equivalent from an accredited educational institution.


• Five (5) to eight (8) years of experiences as an analyst or executive assistant supporting senior level managers/executives minimum.


• Bachelor's Degree or equivalent combination of education and/or experience, preferred but not required.

Knowledge, Skills, and Abilities

• Strong computer skills, including proficiency with Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) and considerable experience in producing spreadsheets and pivot tables or other data visualization tools.


• Knowledge of Granicus content management system.


• Able to exercise a high degree of confidentiality.


• Able to manage multiple projects effectively and professionally.


• Strong organizational and project management skills.


• Excellent communication skills (both written and oral).


• Able to effectively interact with staff in other departments (at all levels) in a fast-paced environment is important.


• Able to provide internal and external customers with a courteous and professional experience.

NOTE:

Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. \"See Resume\" will not be accepted for qualifications.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call [phone] or email [e-mail].

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Position Type and Typical Hours of Work

• Regular Full-time


• Monday – Friday | 8:00 A.M. to 5:00 P.M.
  
  
  
  • Hours may vary based on the business needs of the departments and some weekend or evening work may be required.
  
  
  
  

Salary

• Depends on Qualifications


• Based on 26 Pay Periods
  
  
  
  • Plus, benefits
  
  
  
  

Work Environment and Physical Demands

• This job operates in a work station in a professional office environment as well as community centers, meeting halls, other public offices, etc.


• This role uses standard office equipment such as computers, phones, printers and copiers.


• This role is a standard office role which requires remaining stationary for long periods of time.

Reporting Relationships

• Reports To Position: Boards & Commissions Director


• Supervises Positions: Intern

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.