Board Secretary & Payroll Specialist

United Community School District; Boone (IA); On-site; USD 42,000 - 64,000; Full time

Job summary

United Community School District in Boone, Iowa seeks a diligent Business Office Specialist / Board Secretary to manage payroll, benefits, and official Board records with confidentiality and accuracy.

This full-time position reports to the Superintendents of the United CSD and Madrid CSD, supports budget processes, prepares reports, and coordinates with the Treasurer; salary is board-determined with twelve-month terms.

Qualifications

• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to manage recurring deadlines and maintain accurate records.
• Effective written and verbal communication and customer-service skills.
• Ability to use payroll, benefits, office, and recordkeeping software, or learn district systems.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.

Responsibilities

• Process district payroll accurately and on schedule, including review of time and attendance information, pay adjustments, deductions, stipends, and other approved compensation items.
• Maintain payroll records and prepare payroll-related reports and documentation required by the district and applicable agencies.
• Coordinate payroll tax withholding, required deductions, and payroll filings or submissions in accordance with established procedures and applicable requirements.
• Administer employee benefits processes, including enrollment, changes, employee communications, and coordination with benefit providers.
• Maintain confidential employee payroll and benefits records and respond to employee questions about pay, deductions, and benefits or refer questions to the appropriate contact.
• Coordinate payroll and benefits information with the School Business Official / Treasurer to support budget development, financial reporting, reconciliations, and forecasting.
• Process and maintain facility rental agreements.
• Responsible for payment of bills.
• Serve as Board Secretary and maintain accurate official records of Board proceedings, including agendas, minutes, resolutions, and other required documentation.
• Coordinate preparation and timely publication or distribution of Board minutes, policies, bills, salaries, notices, and other information as required by law or Board procedure.
• Maintain separate and complete Board records, including minutes and election records, as applicable.
• Complete required Board Secretary filings and notifications, including records relating to Board officers, and maintain required bonds or related documentation as assigned and applicable.
• Coordinate Board meeting materials, maintain official records, and assist with meeting logistics and follow-up actions.
• Maintain an organized system for records retention, document retrieval, and confidentiality in accordance with district procedures and applicable requirements.
• Provide courteous and timely service to employees, Board members, and the public regarding business office and Board Secretary matters.

Job description

United Community School District in Boone, Iowa seeks a diligent Business Office Specialist / Board Secretary to manage payroll, benefits, and official Board records with confidentiality and accuracy.

This full-time position reports to the Superintendents of the United CSD and Madrid CSD, supports budget processes, prepares reports, and coordinates with the Treasurer; salary is board-determined with twelve-month terms.