Board Operations & Compliance Coordinator

Water Resources Office; Helena (MT); On-site; USD 55,000 - 63,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Montana Board of Public Education seeks an Administrative Specialist 1 to oversee daily office operations, support Board meetings, and assist with financial, legal, and administrative duties. The role requires planning, accurate reporting, and collaboration with state agencies.

Strong knowledge of statutes, rules, and fiscal processes is essential for this position. Primary location is Helena with occasional travel.

Qualifications

• Bachelor's degree in business or a related field.
• 3–5 years of experience in agency services or related field.
• Knowledge of office practices, HR, financial and accounting practices, and basic IT skills.
• SABHRS experience strongly preferred.

Responsibilities

• Plan and coordinate Board meetings with the Executive Director.
• Prepare meeting materials, manage logistics, and produce meeting minutes.
• Oversee communication and technical support for remote and livestreamed meetings.
• Review and refine office practices, procedures, and policies per statutory requirements.
• Serve as liaison for legislative audits, track audit follow‑through, and initiate corrective actions.
• Assist with budgeting, forecasting, and financial reporting with OBPP.
• Monitor agency expenditures, reconcile procurement card transactions, and prepare financial statements.
• Prepare and process Budget Change Documents (BCDs) and support grant/donation tracking.
• Handle payroll, employee benefits processing, and SABHRS personnel documentation.
• Support recruitment activities and represent the agency at State Human Resources meetings.

Skills

Critical thinking

Problem solving

Planning

Organizational skills

Communication skills

Statutes & rules interpretation

Financial analysis

Open meeting rules

Microsoft Office

Remote meetings proficiency

SABHRS familiarity

Education

Bachelor's degree in business or related field

Tools

SABHRS

Microsoft Office

Job description

Montana Board of Public Education seeks an Administrative Specialist 1 to oversee daily office operations, support Board meetings, and assist with financial, legal, and administrative duties. The role requires planning, accurate reporting, and collaboration with state agencies.

Strong knowledge of statutes, rules, and fiscal processes is essential for this position. Primary location is Helena with occasional travel.