Public Education Admin Specialist — Policy, Finance & Compliance

State of Montana; Helena (MT); On-site; USD 60,000 - 95,000; Full time

Job summary

Montana Board of Public Education seeks an experienced administrator to manage meeting logistics, budgeting, HR, payroll, and procurement for the board. You will coordinate with the Executive Director, prepare materials, and ensure smooth operations for open meetings and governance activities.

This role supports legal and administrative rule processes, state audits, and records management, with collaboration across state agencies. Some travel and extended hours during meetings are expected.

Qualifications

• Bachelor's degree in business or related field.
• 3–5 years in agency services or related field.
• Knowledge of office practices, HR, financial practices, and basic IT skills.
• SABHRS experience strongly preferred.
• Finalists must provide references and pass a background check.

Responsibilities

• Plan and coordinate Board meetings with the Executive Director.
• Prepare meeting materials, manage logistics, and minutes.
• Oversee remote and livestreamed meeting support.
• Review and update office procedures per law and policy.
• Support budgeting, forecasting, and financial reporting with OBPP.
• Handle payroll, benefits, and personnel documentation via SABHRS.
• Assist with recruitment and represent the agency at HR meetings.
• Manage licensure items and assist with rule revisions.
• Maintain website with meetings, notices, and hearings.

Skills

Office administration

HR principles

Financial reporting

Microsoft Office

Remote meeting platforms

Education

Bachelor's degree in business or related field

Tools

SABHRS

SABHRS security roles

Office software

Job description

Montana Board of Public Education seeks an experienced administrator to manage meeting logistics, budgeting, HR, payroll, and procurement for the board. You will coordinate with the Executive Director, prepare materials, and ensure smooth operations for open meetings and governance activities.

This role supports legal and administrative rule processes, state audits, and records management, with collaboration across state agencies. Some travel and extended hours during meetings are expected.