Board Governance & Operations Lead

HL7 International; Ann Arbor (MI); On-site; USD 48,000 - 70,000; Full time

Job summary

HL7 International is seeking a Board & Operations Coordinator to support governance, meetings, and leadership coordination. Reporting to the COO and collaborating with the CEO, you will own the day-to-day execution of board governance, committee operations, and interactions with senior leaders.

This early-career role rewards organization, tech-savviness, and a proactive mindset. You will anticipate needs, build systems around responsibilities, and ensure meetings run smoothly, with accurate

Qualifications

• 2–5 years of experience in an operations or project-focused role; nonprofit/association Board experience is a plus.
• Proven ability to manage multiple priorities in a fast-moving environment and follow through.
• Tech-savvy; comfortable learning and using AI tools and Microsoft 365 suite (Outlook, SharePoint, Teams).
• Excellent written communication skills with minimal oversight.
• High attention to detail and a track record of delivering.
• Comfortable working with senior leaders and exercising good judgment on priorities and escalation.
• Self-starter who identifies needs, proposes solutions, and takes initiative.

Responsibilities

• Coordinate the full lifecycle of Board and Board Committee meetings: scheduling, agenda, document prep, and distribution.
• Produce accurate meeting minutes and ensure filing, version control, and accessibility of governance documents.
• Track action items from meetings; follow up with owners and keep leadership informed of deadlines.
• Maintain governance calendars and anticipate conflicts to keep meetings on schedule.
• Coordinate governance communications across committees—announcements, elections, bylaw-related correspondence.
• Manage end-to-end logistics of governance elections and voting processes.
• Maintain rosters and governance documentation; ensure materials are up to date and easy to find.
• Draft clear communications for the CEO and COO for governance outreach.
• Coordinate scheduling and logistics for meetings with external partners and stakeholders.
• Prepare briefing materials, agendas, and summaries for leadership meetings.
• Track commitments with partners and ensure timely follow-through; flag risks.
• Handle recurring coordination tasks and prepare briefs, pre-reads, and follow-ups.
• Arrange domestic and international travel for executive leaders and manage itineraries.
• Prepare and submit expense reports on time, tracking receipts and compliance.

Skills

Operations experience

Multitasking

Tech-savvy

Written communication

Attention to detail

Stakeholder management

Self-starter

Tools

Microsoft 365

Outlook

SharePoint

Teams

Zoom

Job description

HL7 International is seeking a Board & Operations Coordinator to support governance, meetings, and leadership coordination. Reporting to the COO and collaborating with the CEO, you will own the day-to-day execution of board governance, committee operations, and interactions with senior leaders.

This early-career role rewards organization, tech-savviness, and a proactive mindset. You will anticipate needs, build systems around responsibilities, and ensure meetings run smoothly, with accurate